Imports/Exports Coordinator and Accounts Assistant – Kloof/Durban Job at Dixie Recruitment

Job Description

• Join a dynamic team dedicated to streamlining import and export operations for a reputable organization servicing the KwaZulu-Natal region. This role offers an exciting opportunity to contribute to efficient logistics and financial management within a growing industry.

Duties:

• Manage order data with accuracy, ensuring timely updates and system integrity.
• Maintain detailed records related to shipments, stock, suppliers, and vendors.
• Upload and monitor shipment details within Cietrade, promptly flagging anomalies.
• Process supplier and vendor invoices accurately, managing associated documentation and payments.
• Verify shipping invoices for discrepancies and match them against relevant records.
• Prepare and follow up on supporting documents to ensure timely billing and account reconciliation.
• Support accounts and finance teams by providing detailed reports, resolving queries, and escalating issues as needed.
• Track vendor payments and maintain comprehensive financial records.
• Generate weekly administrative reports highlighting outstanding items, exceptions, and process issues.
• Advocate for and implement system improvements to enhance operational efficiency.

Requirements:

• 3 to 25 years of experience in import/export or related fields.
• Proficiency in ERP systems, especially Cietrade.
• Strong skills in Excel and management organization.
• Knowledge of programming is advantageous.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple tasks efficiently and effectively.

Nice to Have:

• Experience with system optimization and process improvement initiatives.