Intern: Administrative Assistant 5FM needed at The South African Broadcasting Corporation

Key Accountabilities

• Provide support to management and accurately capture discussions around the development and implementation of the channel’s business strategy.
• Capture ALL strategic documents of the station and file them accordingly.
• Plan, organize and control administrative activities pertaining to the specific area of operation.
• Prepare participants for strategy engagements – create templates, guidelines, and briefs.
• Manage the value chain around sourcing of new freelance contracts.
• Processing of freelance payments.
• Processing of supplier payments.
• Facilitate travel bookings, process S&T and KM claims for reimbursement for staff and management team.
• Handle general queries relating to payments and administration of the station.
• Co-ordination of station manager’s diary – internal & external meetings.
• Timeous and accurate preparation and management of documentation.
• Development and effective management of a filing system – electronically and manually to ensure easy retrieval of information and all records.
• Ensuring that all sensitive documents and or information are appropriately secured.
• Draft memos, minutes and monthly reports.
• Arrange venues and refreshments for meetings. 
• Accurately taking minutes and ensuring accurate typing of all correspondence and proof reading of official documents in a professional manner
• Coordination of meeting, farewell, workshops, refreshment and venues.
• Coordinate the station visits and direct them to the destinations.
• General office administration
• Adhere to South Africa’s Constitution, all broadcasting and other legislation, Icasa regulations, the BCCSA Code of Conduct, SABC editorial policies and radio news and current affairs style guide etc.
• Assist the development and ensure implementation of Standard Operating Procedures (SOP).
• Respond to risk imperatives to protect organizational integrity, create value, prevent financial loss and ensure compliance with applicable policies and legislations.
• Compliance with OHS requirements.
• Attend to internal and external customers/clients queries/ complaints
• Determine and serve customers/clients’  needs
• Work in conjunction with all radio station units’ objectives.
• Communicate with internal and external stakeholders
• Contract on the SABC’s Performance Management System in accordance with the organizational policy and procedures
• Be a team player and be able to give leadership to the team when required
• Coach and mentor junior team members(where applicable)
• Take part in employee relations campaigns to ensure conducive and productive working environment.

Requirements:

• Diploma in Office Management/Administration, Communication, Media studies or relevant qualification (NQF Level 6)
• Proficiency in SAP system
• Basic understanding of broadcasting industry and media
• Filing system development and management
• Basic finance principles and PFMA understanding
• Minute taking Computer literacy (various office applications)
• Excellent communication skills (verbal and written)
• Customer Service orientated/focused
• Problem solving skills
• Planning and organizing
• Time management
• Data & trends analyses and interpretation