Job Description

• Responsible for providing administrative support to the SHEQ Department by supporting all Internal Training-related admin processes such as ensuring the timeous execution of admin functions such as capturing, data quality maintenance and accurate systems updates.

Minimum Requirements

• Grade 12 or NQF Level 4 equivalent.
• Diploma in Office Administration/ Business Administration.
• 3 Years’ experience in similar role.
• Some Food Safety Management Systems experience will be an advantage.
• Some experience within the Poultry Abattoir environment will be an advantage.
• Must be fully computer literate with experience in Microsoft 365 tools (Excel, PPT) on Advanced level, as well as collaboration tools (SharePoint, OneDrive, Teams).
• Good typing/ keyboard skills and proficiency in using MS Package.
• Will be required to work overtime where necessary, including on weekends.

Duties and Responsibilities

• Monitoring training and resource requests and work with Internal Trainers to allocate and prioritize them.
• Liaising with delegates for internal and external courses to ensure they attend and/or where necessary re-schedule/ move training dates.
• Typing, amending, photocopying, laminating and binding training materials needed for courses.
• Index and file videos, books and third part training materials building a training library of resources.
• Liaise with third party training providers to book courses.
• Collate and report statistics on training activity i.e., training requested, training delivered and scheduled training.
• Prepare training rooms in advance of all training courses, ensuring the are tidy and well-presented and that they have the correct furniture and equipment (flipcharts, paper, pens, PC’s).
• Populate and maintain company training/skills records.
• Update and Maintain the Training and Evaluation Database.
• File training programs/ group attendance registers after uploading on the Database.
• Give feedback to the Training Officer regarding outstanding refreshers and evaluations.
• Assist with arranging for re-training where necessary, to improve performance.
• Ensure all relevant information and documentation related to evaluations and refreshers conducted in the Plant are received and captured on the internal database.
• Assist Internal Trainers with the printing of evaluation and refreshers documentation.
• Ensure all training manuals, attendance registers, as well as all relevant training documentation are printed / bound prior to training.
• Liaise with the Procurement Dept regarding the replenishment of training material/ stock.
• Maintain and manage all stock levels related to stationery and refreshments.
• Maintain Stationary cabinet and report on stock levels on a monthly basis.
• Capture all related information on the company system as required by policy.
• Understand all company systems available for use as part of the internal Training Dept.
• Responsible for effective utilization, accurate capturing, and thorough record keeping on all systems relevant to perform daily tasks within department.
• Any other duties as may be required by management.

Skills Required

• Able to converse clearly and concisely over the phone, and face-to-face.
• Must be comfortable working in a fast-paced manufacturing environment.
• Strong communication and presentation abilities.
• Critical thinking and problem-solving skills.
• Troubleshooting expertise and attention to detail.
• Analytical thinking and decision-making abilities.
• Accuracy and attention to detail.
• Good reporting skills.
• Good planning and organizing skills.
• Ability to maintain long-term relationships.
• Team player.
• Be self-motivated, enthusiastic, and trustworthy.