Judge’s Secretary needed at Office of the Chief Justice South Africa

REQUIREMENTS :

• Grade 12. A minimum of two (2) years secretarial experience, Experience in a legal/ court environment will serve as an added advantage, An LLB Degree, Bachelor of Law Degree or a minimum of 20 modules completed towards an LLB, BA or Bachelor of Law Degree will serve as an advantage.
• A valid driver’s license will serve as an advantage, Shortlisted candidates will be required to pass a typing test.

DUTIES :

• Provide general legal secretarial/ legal administrative duties to the Judge, Typing (or formatting) of draft memorandums, directions, opinions, letters for or by the Judge, Manage and type correspondence, judgements and orders for the Judge (including Dictaphone typing).
• Arrange and diarize appointments, meetings, official visits, make travel and accommodation arrangements for circuit, meetings etc with the relevant administration unit at the court. Store, keep and safeguard all case files and update the case files with postponements orders and/ or made by the Judge. Update files with documents received.
• Update exhibit and witness list in criminal matters. Perform digital recordings of court proceedings on urgent court cases after hours or on circuit court and ensure the integrity of recordings.
• Accompany the Judge to court and keep a record of times (start and end times daily, including adjournments. Compile court statistics daily and ensure accurate updates on the statistical tools. Management of the Judge’s vehicle, logbook and servicing thereof.
• Compile data and prepare reports and documents for assigned Judges as necessary, including expense reports, continuing legal hours, financial disclosure statements and case management.
• Arrange refreshments for the Judge and his or her visitors and attend to their needs. Manage the Judge’s library and the updating of loose-leaf publications. Attend to and execute requests from the judiciary in connection with cases and case-related matters.