Responsibilities

Procurement Administration:

• Determine minimum stock levels for all maintenance stock items
• Process all requests for ad hoc maintenance requirements, request quotes and specifications and present for approval
• Create purchase order as per stock replenishment requirements determined by stock systems
• Communicate approved purchase orders with suppliers and confirm relevant delivery dates
• Update delivery dates to internal departments as communicated by suppliers
• Investigate all outstanding deliveries and/or documentation
• Arrange for delivery or collection (if priced ex works by supplier) of goods by populating logistics’ Smartsheet loading instruction table
• Communicate delivery dates to receiving departments
• Responsible for coding and general ledger allocation of procurement costs; ensuring costs are allocated correctly
• Communicate and arrange for return of rejected product to suppliers and manage process to finalisation with passing of credit

Sourcing (consumables):

• Researching for new suppliers
• Meeting suppliers to discuss products on offer and requesting samples for trial
• Communicating all product specifications to maintenance department for approval
• Liaising with suppliers to arrange physical trials, where applicable, for new products
• Negotiating prices with suppliers

Supplier and Price Administration:

• Ensure all supplier (business and banking) information are up to date on procurement system and reviewed regularly.
• Investigate and resolve any queries on supplier accounts (differences in prices and quantities delivered) as reported by creditors department
• Request specification documentation for all products and suppliers and keep records updated for existing suppliers
• Ensure all supplier B-BBEE information are updated regularly for all supplier to reflect latest B-BBEE status
• Keep record of latest approved supplier prices and update to price list system.

 Other procurement functions:

• Administrative support for procurement manager
• Ad hoc reporting as required by procurement manager
• Communicating supplier non-conformances and follow up for timeous feed back
• Liaise between warehouse stores, logistics and suppliers for all procurement related queries

 Health and Safety

• Participate in safety forums and attend relevant training/programmes
• Report all safety incidents to the relevant people
• Comply with safety policies and procedures
• Wear protective clothing (where applicable) at all times

Requirements

Qualification and Experience

• Grade 12
• Relevant qualification in supply chain management and purchasing would be an advantage.
• Computer literate: MS Office.
• Excellent verbal and written communication and presentation skills.
• Strong administration, organisation and problem-solving skills.
• Good interpersonal, negotiation and networking skills.
• Good understanding of MRP principles and systems
• Technical knowledge of products and services required by company