Junior Finance and Property Administrator needed at Signature Cosmetics

Finance Administration

• Process rental payments for Botswana and Namibia in compliance with financial policies and procedures.
• Prepare rental analysis and send rental payments to be loaded in the bank once the analysis is approved.
• Perform monthly reconciliation of all allocated vendor accounts to the ledger.
• Check Petty Cash usage for allocated stores, ensuring all Petty Cash slips are received and included in the Daily Sales report reconciliation to the banking.
• Raise queries with relevant stakeholders regarding issues such as excessive Petty Cash usage.
• Reconcile the Petty Cash Control Account and allocate expenses accordingly.
• Verify every Tuesday, against the Banking Compliance Report, that all stores have completed their banking as per the store banking schedule, and escalate any non-adherence to the relevant Area Manager.
• Escalate any non-adherence to store banking schedule to the relevant Area Manager and National Operations and Sales Manager.
• Address general queries from stores, including banking of cash sales, speed point machines, and bank reconciliation checks.
• Perform general finance and office duties including but not limited to filing, general data entry, answering phones, addressing queries, and processing emails

Property Administration

• Work closely with store development and operations to ensure compliance with all legal requirements of lease agreements, including:
• Certificates of compliance
• Proof of council submissions
• Monthly turnover submissions
• Annual turnover certificates
• Maintain the company lease schedule for all premises leased in South Africa, Namibia and Botswana.
• Maintain filing of all lease offers and lease agreements, whether concluded or in negotiation.
• Maintain and update the contact list for landlords/leasing agents.
• Manage cash deposits paid to landlords and request refunds when stores close.
• Prepare Tenant Allowance Invoices and send to landlords as necessary.
• Assist the Finance Supervisor with sales performance (Rent to sales ratio) and Profit and Loss when required.

Requirements 

• Grade 12 or equivalent qualification required
• 3 Years experience in retail finance administration
• Proficient in written and spoken English