Minimum Requirements:

• 1 to 2 year’s experience in an Administrative role.
• Experience in Pastel Evolution or Similar Accounting Software.

Responsibilities:

Financial Metrics/Operational Duties:

• Collection of all picking slips from the warehouse.
• Capturing picking slips in a timely manner, as invoices generated will accompany goods to be delivered.
• Ensure invoices generated relate to the correct entity.
• Ensure correct customer pricing is applied together with approved customer specific discounts.
• Ensure invoice pricing is correct as per the customer pricing structure.
• Ensure delivery address on the invoice is correct.
• Attend to invoicing queries raised by the debtor’s clerk in a timely manner. This is of paramount importance.
• Assist senior team members when required.
• Ensure filing of documentation is correctly done as per the age of the invoice. Filing should be in sequence.
• Capture stock counts when required to ensure pastel and physical stock agrees. Notify senior team member of all variances highlighted.
• Assist Accounts and Senior Team members with audit/general requests if ever required.

People

• Performance must be tracked by yourself, and the onus is placed on you to set-up performance review meetings with the Operations Manager.

Compliance, risk and quality

• 100% compliance with company policies and procedures.
• 100% compliance with health and safety regulations.
• 100% Compliance with relevant laws and regulations relating to the warehouse.
• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.
• Produce high quality, neat, logical, succinct, easy to follow, easy to understand,formula linkedwork/templates/workbooks/financial models – of which is substantiated by facts with no numbers in the formulas.
• Ensure the above (final version) and other documents are chronologically saved/backed up.
• Effectively deal with internal, external, SARS and BEE auditors.

Growth and new markets/products

• Assist with projects as directed from time to time.
• Adhere to measures are put in place and steps are taken to achieve the short term, medium term and long-term goals of the company.