Junior Processing Clerk Job at Talented Recruitment Specialists

• A leading global retail marketing company is seeking a detail-oriented Processing Clerk to support the Finance Department with debtors, creditors, cashbook, credit card processing and reconciliations.
• The ideal candidate will be organised, numerically accurate and able to meet deadlines while maintaining accurate financial records.

Key Responsibilities:
Debtors Processing:

• Process and accurately capture customer invoices, credit notes and other debtor-related transactions.
• Ensure all debtor transactions are correctly allocated to the relevant customer accounts.
• Verify supporting documentation before processing transactions.
• Maintain accurate and up-to-date debtor records.
• Assist with the allocation and matching of customer payments received.
• Identify discrepancies and escalate unresolved issues to the relevant Finance team member.
• Assist with month-end debtor processing and reporting.
• Ensure all processing is completed accurately and within required deadlines.

Debtors Statements:

• Prepare and distribute customer statements on a monthly basis or as required.
• Ensure statements accurately reflect outstanding balances and transactions.
• Respond to customer requests for statements and account information.
• Review debtor accounts for discrepancies before statements are issued.
• Ensure statements are sent to the correct customer contacts.
• Maintain proper records of statements issued and follow-ups conducted.

Debtors Collections:

• Assist with the collection of outstanding customer balances.
• Follow up with customers regarding overdue accounts and outstanding payments.
• Maintain accurate records of collection activities and customer responses.
• Send payment reminders and supporting documentation where required.
• Escalate overdue or disputed accounts to the relevant Finance Manager or Financial Accountant.
• Assist with monitoring the debtors ageing report.
• Identify long-outstanding balances and bring these to the attention of management.
• Maintain professional and courteous communication with customers at all times.

Creditors Processing:

• Process supplier invoices, credit notes and other creditor-related transactions accurately and timeously.
• Verify invoices against supporting documentation and applicable approvals.
• Ensure invoices are correctly allocated to the relevant supplier accounts, cost centres and/or general ledger accounts.
• Capture supplier payments and maintain accurate creditor records.
• Check invoices for duplication, incorrect amounts or missing information.
• Assist with the preparation of creditor payment runs.
• Ensure supplier invoices are processed within agreed deadlines.
• Maintain accurate and complete creditor documentation.

Creditors Reconciliation Preparation:

• Assist with the preparation of monthly supplier reconciliations.
• Reconcile supplier statements to the accounting system.
• Identify outstanding invoices, credits, payments and reconciling items.
• Investigate and resolve discrepancies where possible.
• Follow up on missing invoices, credit notes and supporting documentation.
• Ensure reconciling items are appropriately documented and escalated where necessary.
• Maintain proper records of completed reconciliations for review and audit purposes.

Creditor Queries & Follow-Up:

• Respond to supplier queries relating to invoices, payments, account balances and outstanding documentation.
• Investigate creditor queries and liaise with relevant internal departments where required.
• Follow up on outstanding invoices, credit notes and payment queries.
• Provide suppliers with remittance advices and supporting information where required.
• Escalate unresolved or complex queries to the Finance Manager / Financial Accountant.
• Maintain professional relationships with suppliers and ensure queries are addressed within reasonable timeframes.

Cashbook:

• Capture and process daily cashbook transactions accurately.
• Assist with the allocation of bank transactions to the appropriate accounts.
• Assist with daily and monthly bank reconciliations.
• Investigate unidentified or incorrectly allocated transactions.
• Ensure all relevant supporting documentation is retained.
• Assist with monitoring bank transactions and identifying discrepancies.
• Ensure cashbook processing is completed accurately and within month-end deadlines.

Credit Cards:

• Process company credit card transactions accurately and timeously.
• Ensure all credit card transactions are supported by valid invoices, receipts or other required documentation.
• Allocate credit card expenses to the appropriate general ledger accounts and cost centres.
• Follow up with employees for missing receipts or supporting documentation.
• Assist with monthly credit card reconciliations.
• Identify discrepancies and investigate unusual or incorrect transactions.
• Ensure credit card documentation is maintained and filed appropriately.
• Ensure compliance with company policies and procedures relating to company credit card expenditure

General Finance Responsibilities:

• Assist with month-end and year-end financial processes.
• Maintain accurate and organised financial records.
• Ensure all financial information is treated as confidential.
• Adhere to company financial policies, procedures and internal controls.
• Assist with internal and external audit requests when required.
• Provide administrative and processing support to the Finance team as required.
• Meet all required processing and reporting deadlines.
• Maintain a high level of accuracy and attention to detail.