Junior Supplier Compliance Administrator Job at Kontak Recruitment

• An established compliance services organisation requires a Junior Supplier Compliance Administrator to provide administrative support throughout the B-BBEE supplier-management process. The position involves engaging suppliers, collecting valid B-BBEE certificates and affidavits, conducting basic compliance checks, and capturing verified information on internal digital document-management systems. The successful candidate must be accurate, organised and comfortable managing repetitive, high-volume tasks independently within a remote working environment.

Minimum Requirements:

• Grade 12 or an equivalent qualification
• 1–2 years’ experience in administration, data capturing, supplier compliance, procurement support or document control
• Basic understanding of B-BBEE documentation, including EME affidavits, QSE affidavits and verification certificates, would be advantageous
• Experience conducting outbound calls and communicating with suppliers
• Proficient in Microsoft Excel, Word and Outlook
• Stable fibre internet connection and a suitable, quiet home workspace
• Strong attention to detail, accuracy and information integrity
• Clear and professional written and verbal communication skills
• Able to work independently and remain productive without direct supervision
• Able to follow structured compliance processes and meet daily productivity targets
• Willingness to develop technical knowledge of B-BBEE requirements
• Patient, reliable and self-disciplined approach to repetitive and high-volume work
• Able to explain documentation requirements clearly and professionally
• Strong ownership of assigned tasks and follow-ups

Duties and Responsibilities:

• Contact suppliers telephonically and by email to request updated B-BBEE certificates or affidavits
• Source missing or outdated supplier contact information where required
• Perform basic supplier entity checks using CIPC and SARS VAT verification tools
• Review documentation for completeness, validity, expiry dates and alignment with applicable B-BBEE requirements
• Identify incomplete, expired, invalid or inconsistent documentation
• Follow up with suppliers regarding outstanding or incorrect information
• Capture verified supplier information accurately on internal systems
• Upload certificates, affidavits and supporting documents to the internal B-BBEE certificate repository
• Maintain complete, accurate and traceable digital supplier records
• Communicate professionally with suppliers across different organisational levels
• Escalate complex, questionable or non-compliant documentation to senior team members
• Maintain productivity, accuracy and an organised workflow while working remotely
• Ensure supplier documentation remains current and ready for compliance reviews or audits