4 days ago
Job title : Learning & Development Administrator – CPT – Northern Suburbs
Job Location : Western Cape, Cape Town
Deadline : August 02, 2024
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Key Accountabilities / Principal Responsibilities
EDUCATION AND TRAINING FUNCTIONS
- Interacts and represents the Organisation on aspects related to Education, Training and Development, by:
- Supporting the Learning & Development Specialist administratively in discussions and meetings related to the skills development of employees & learners involving the Sector Education and Training Authority (SETA) and/ or Business Units of the Organisation.
- Capturing qualitative and quantitative information on the status of skills development initiatives, strengths and weaknesses of current interventions, opportunities available and recommendations to support improvement.
- Evaluating and commenting on concepts and approaches with a view to aligning broader strategies to current functional requirements.
- Ensure skills audit questionnaires are completed by all staff as directed by line manager.
- Ensure all NLRD’s are captured timeously on SETA’s LMS and report provided to line manager.
- Assist the Learning & Development Specialist with WSP / ATR to the relevant SETA.
LEARNERSHIPS
- Provide an administrative support functions and co-ordinate all aspects relating to any Learnerships that the company runs by:
- Co-ordinate the relevant service providers (in-house or external) via their various agreements
- Assessing the Organisation’s training and development needs
- Attending any SETA or other bodies sessions regarding Learnerships
- Monitoring the Learner retention rate over the entire Learnerships period
- Reporting on the Learnerships progress weekly
- Ensure that Learnerships are administered and implemented effectively
TRAINING CO-ORDINATION
- Co-ordinates training courses based on relevant topics and functionalities by:
- Scheduling and confirming training and circulating dates, times and other related information to members.
- Preparation of course material to learners & Facilitators
- Capturing time & attendance of learners, monitoring absenteeism behaviours and report to line manager
- Preparing training room for events
ADMINISTRATION FUNCTIONS
CORRESPONDANCE, REPORTS AND RECORDKEEPING
- Performs tasks/ activities associated with the administrative and reporting requirements of the functionality by:
- Compiling and updating statistical information with respect to training completed, attendance levels and targets achieved.
- Checking and verifying payment invoices of external provides prior to forwarding for processing.
- Updating registers detailing assets (monitors, projectors, etc.) and submitting adjustments/ changes or information on new acquisitions to the relevant Business Unit for inclusion into the consolidated Assets Register.
- Maintaining the training information recordkeeping system, updating files with current correspondence and data and/ or accessing information to support query resolution or provide details of interventions planned and completed in the region.
- In order to ensure reports, correspondence and documentation and/ or information is recorded, processed and maintained in accordance with laid down administrative procedures.
Qualifications
- A tertiary qualification related to the function, i.e. HR/Training Diploma/Degree or equivalent
- Good understanding of all the appropriate requirements related to the Skills Development Industry
- Min 2-3 year experience as an Education, Training and Development
Skills and knowledge
- Working knowledge and experience of the relevant legislation and programmes within the SA Skills Development sphere
- Advanced Computer Literacy in MS Excel, Word, Internet, Microsoft Outlook and Learning Management Systems
- People and communication skills (written and oral)
- Sound ability in problem solving
- High levels of integrity and ethical standards and be a team player with a pleasant disposition who enjoys multidisciplinary interactions
- The ability to use initiative
- Able to deal with people on all levels
- Relationship management
- Learning and adaptability
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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