Logistics Co-ordinator M/F needed at CFAO

Profile

Experiential and Educational Requirements

• Matric
• 2-3 Years related experience
• Intermediate Computer Literacy (MS Office, SAP)
• Knowledge of Export Documentation / Legislative framework & incoterms
• Fluency in French is essential

Essential Duties and Responsibilities

• Process invoicing and shipping instructions daily as per the shipping rules and customer requirements.
• Ensure accuracy of freight & other related cost on the invoices.
• Manage all aging stock at AMS Warehouse.
• Liaise with freight forwarders and logistic agents to ensure timeous delivery of shipments to Distributors.
• Monitor shipment status & update Procurement Team.
• Ensure all required documents are saved in local drive as per requirement, ensure compliance.
• Analyse monthly reports & provide comments to the Team with sales and lead time variances.
• Running of logistics reports within the required deadlines (i.e. sales, lead times, loading schedules)
• Upload Distributor Export Documents into AMS Portal. i.e. AWB / RCN within 1 day and BL within 3 days
• Completion of Monthly Freight Forwarder provisions and payment requisitions.
• Ensure billing is done within 1 day after dispatch confirmation and creation of Foreign Export Contracts on TMS system.
• Letters of Credit: Ensure all LC requirements are met without any risk to AMS of non-payment.
• Quarterly review of target lead times and shipping rules, agree new targets with Distributors.
• Ensure all invoice goods receipting at AMS is conducted within agreed timeline for all suppliers (Direct & SA shipments)
• Ensure inspections are conducted in time without any penalty costs to AMS and ensure licenses are valid.
• Ensuring all month end deadlines are met (completion of billing and all logistics activities)
• Conduct bi-annual analysis and review of logistics freight costs.
• Ensure country procedures are up to date and understanding of country processes by Team members.
• Ensure supplier invoices & payment requisitions are handed in on time for payment (attach all necessary required documents)