Maintenance Administrator needed at Bombela Operating Company LTD.

Save

Job title : Maintenance Administrator

Job Location : Gauteng,

Deadline : February 11, 2025

Quick Recommended Links

Purpose

  • To support the Executive Maintenance and all Maintenance Division staff with administrative tasks and overseeing all maintenance-related tasks in an office environment 

Principal Accountabilities

  • Support the Maintenance Executive and all Maintenance Division staff with all administrative tasks.
  • Liaise with all Divisions and ensure relevant policies and procedures are communicated to everyone.
  • Perform all administrative duties within the Executive Maintenance office in Maintenance Division.
  • Work effectively with Maintenance team to provide operational and excellent services
  • Specific Responsibilities
  • Handle all administrative tasks effectively but not limited to – Setting up meetings, Filing (inclusive of document control system updates), minutes taking, issue and distribute minutes of meetings
  • Manage Maintenance Division staff time keeping report
  • Process all Maintenance Division timesheets, night shifts, on-call forms and fuel claims to HR timeously
  • Participate in process flow administrative tasks such as – collate information received into reports and review before submission to the Maintenance Executive, issue all business daily, weekly and monthly reports according to required timelines
  • Thorough review of all information and report before sending to Executive for approval
  • Manage formal correspondences for on-time responses – compile and review letters, chair progress monthly meeting with Managers  
  • Manage records in Division storage systems – SharePoint, Papertrail etc.
  • Advise Finance Division of updated reimburse list including final penalty amount and follow-up on the invoices for reimbursement
  • Control office stationery and other supplies
  • Ensure settlement of new staff and compliance to onboarding process in Maintenance Division
  • Compile and manage applicable work processes and procedures for better office management
  • Manage and coordinate Maintenance Executive calendar, working closely and effectively on upcoming commitments and responsibilities with appropriate follow-up
  • Prioritize conflicting needs and handle matters proactively to manage deadline pressure
  • Keep records of expenses, signed invoices and provide monthly report to Maintenance Executive
  • Thorough review of invoices before submission for the Executive approval and follow-up for payment with Finance Division
  • Manage Maintenance Division purchase requisition and orders in the Procurement Sage system including placing orders on instructions
  • Warmly receive visitors, manage phone calls and correspondences with professionalism
  • Perform duties in line with agreed business focus areas
  • Manage all secretarial duties within the Maintenance Division
  • Undertake any other duties as assigned

Profile
Educational Level

  • National Diploma Qualification in any Engineering discipline
  • Other Technical/ Professional Skills/Qualifications
  • Excellent Computer Literacy in Microsoft etc.
  • Technical background is compulsory

Years of Experience

  • Minimum of five years’ relevant experience in any Plant & Machinery, Construction or Railway environment
  • Minimum of two years’ consecutive experience in administrative position
  • Experienced driver with valid driver’s license
  • Language Ability
  • Fluency in English

Desirable Traits

  • General technical knowledge and exposure
  • Strong administration skills
  • Thorough attention to detail
  • Excellent organiser
  • Excellent proficiency in English
  • Interpersonal and Communication Skills
  • Team player
  • Show initiative and innovative
  • Must have a sense of urgency and can work under pressure
  • Ability to effectively multitask

Closing Date

  • 17th January 2025

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • Engineering / Technical  jobs