Purpose of the Job: 

Reporting to the Senior Manager: Acquisition Management, the successful incumbent is accountable for supply chain tactical and operational planning, sourcing and category management planning, innovation, governance and risk management, execution and delivery management. In addition, the incumbent will develop capabilities and effectively plan and lead supply chain operations and excellence through supporting in the development and implementation of appropriate supply chain practices. Enablers and measurement tools as well as to manage and mitigate for commercial risks associated with the tender management process.

Key Performance Areas

Procurement of Quality goods and Services at Best Possible Price Through the Tender Process

• Review processes resulting in final procurement.
• Review supplier vetting.
• Engage in supplier negotiations.
• Liaise with internal customers to determine the business requirement for the development of the sourcing pipeline (framework contracts, panels, strategic sourcing arrangements etc.).
• Oversee the preparation for the BEC evaluation process, the BSC team to prepare comparison matrix on the generic criteria requirements as per the TOR (e.g. Regulatory, BEE, Value Adds, etc.).
• Oversee the development of a comprehensive TOR document to allow for a competitive process within the market place.

Effective and Efficient Procurement and expediting Goods and Services as per Service Level Agreement

• Provide training on SCM processes.
• Develop appropriate procurement metrics and targets for sourcing with respective programmes.
• Implementation and awareness building on procurement policy, procedures, process, templates, delegations and performance metrics etc.

Monitor, Review and Manage Compliance to the Relevant Policy, Procedure and Terms of References and Other Regulations Governing SCM Operations

• Review and sign-off all RFP documents for accuracy and completeness.
• Provide advisory role in BSCs/BECs to ensure consistency of practice and compliance.
• Quarterly review and assurance assessment of following:
• Compliance to policy, procedures and ToR’s (informed by deviation report, other transactional analysis and records management status).
• Annual training/orientation sessions on Policy, Procedures, ToR’s and risk management.
• Nature of Audit queries – no audit qualifications or significant matters detected.
• Legal matters or Disputes on record – No legal matters arising due to improprieties detected during SCM processes.
• Design, develop, align and implement tender management standards, templates and process across the business.
• Management of BU’s as per SLA.
• Develop, agree and effectively implement service levels timelines with programmes for respective transaction types with clear role definition and control requirements.

Reporting and Record Keeping

• Report process performance against SLA (weekly/ monthly)
• Report on deviations (quarterly):
• retrospective transaction’s.
• deviations from process.
• single source.
• Monthly report on RFPs.
• Trend analysis on procurement transactions (spend information) – report on non-contract spend, spend off contract as well as the inclusion of recommendations to inform sourcing pipeline.
• Sign off all reports for submission.
• Maintain accurate records for all RFP’s – recording and placing on record all decisions/actions taken.

Promote Strong Customer Service Orientation and Delivery

• SLA assessment and customer (All BU’s) feedback on rating.
• Dealing and resolving process and customer queries in an expedient and competent manner – 100% resolution within the timelines for each case.

Policy Review and Implementation

• Contribute to the development and implementation of departmental policy, procedures and processes.
• Keep up to date with effective policy and practice execution strategies.
• Assist BU’s in developing sourcing strategy in line with DMP.

Stakeholder Management

• Facilitate and manage communication with relevant internal and external stakeholders in relation to investments and proactively and progressively manage the relationships.
• Manage relationships with service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on Time.
• Communicate with all levels of stakeholder contact.
• Represent the Fund in relevant external activities, events and reports.
• Represent the Fund in relevant external activities and events.

People Management

• Ensure the sourcing, development and retention of a high-performance team.
• Manage staff in the department to ensure that they achieve their objectives in line with the strategic objectives of the RAF.
• Manage the implementation of human capital processes and procedures to control/ regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in Supply Chain Management/ Financial Management/ ICT related qualification.
• Postgraduate in Supply Chain Management/ Financial Management/ ICT related qualification will be an added advantage.
• Member of Chartered Institute of Purchasing and Supply (CIPS) would be an added advantage.
• Relevant 6 – 8 years’ experience in Procurement of which 2 years must have been on management/ supervisory level/ area of expertise.
• Experience with SAP Procurement module or a similar ERP system.
• Experience in ICT related Procurement and Tenders.