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MFC HR Coordinator Benefits and Wellness Administration – Middelburg needed at Samancor Chrome

Job title : MFC HR Coordinator Benefits and Wellness Administration – Middelburg

Job Location : Mpumalanga, Nelspruit

Deadline : April 28, 2024

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PURPOSE OF THE JOB

To administer and report on HR Benefits and general HR administration functions. To attend to all employee benefits queries.

JOB RESPONSIBILITIES 

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

  • Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
  • Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
  • Comply with SHEQ requirements (SHEQ Toolbox)
  • Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

CUSTOMERS

  • Ensure Customer Satisfaction
  • Liaise with HR Service Providers and Customers
  • Ensure delivery of quality, timeous and consistent claims by managing and maintaining service level standards

BUSINESS PROCESSES

Employee Benefits and HR Administration:

  • Coordinate and monitor all benefits administration activities
  • Conduct beneficiary investigations of deceased employee
  • Write resolutions/ report to trustees, insurance department and pension/provident fund based on investigation conducted
  • Execute all processes (Reporting on death cases, payments of funeral benefits and beneficiary recommendations)
  • Assist payroll with documentation for the good leavers for unclaimed benefits payment
  • Track all old death claims, collate information and submit it to the funds for payment
  • Monitor and coordinate retirement related administration
  • Coordination of Disability processes
  • Administer data, systems, payments and provide advice related to benefits e.g., Group Life Cover, Relocation, Medical Aid, UIF, Retirement Funds, Disability Claims
  • Maintain Personnel Records and filing systems of employees exiting the Company and compile monthly exit analysis
  • Handle Benefits queries e.g., Medical Aid, Pension and Provident Fund
  • Monitor and report on statutory leave compliance
  • Oversee the on-site Medical Consultant
  • Administer Pension Home backed loan for employees contributing toward Samancor Group Provident Fund
  • Assist Management on the disability and retirement process as a custodian of the benefits
  • Administer pregnancy process and monitoring

Wellness:

  • Administer Wellness requisitions and invoices
  • Logistics and coordination of Wellness Centre including Gym
  • Wellness and absenteeism monitoring
  • Coordinate Fit for Work related concerns/ processes
  • Plan and execute Wellness calendar and initiatives
  • Facilitate EWP with service provider
  • Facilitate Employee Rehab programme

Induction and Orientation:

  • Prepare new employee documentation
  • Coordinate Induction programme including the arrangement of Induction sessions with all relevant parties
  • Ensure completion of sign-on documentation of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
  • Arrange relocation of new employees

HR Legislation:

  • Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, Basic Conditions of Employment etc.)
  • Provide information and advice regarding legislation that may impact employment issues

General:

  • Liaise with Company Clinic and coordinate Clinic bookings
  • Compile daily Sick Leave Report
  • GPA/ COIDA administration
  • Any ad hoc HR tasks and/or projects that may be required
  • Work overtime as and when required

SHAREHOLDER VALUE

  • Assist with monitoring of allocated budget
  • Assist with preparation of annual budget submission

Requirements

MINIMUM QUALIFICATION AND EXPERIENCE

  • External Candidates: Relevant Higher Certificate (NQF 5) or National Diploma (NQF 6)
  • Internal employees only: Studying towards a Higher Certificate or National Diploma
  • Three years’ Benefits and Wellness administration experience
  • Computer Literacy (MS Office)
  • Drivers License (minimum B/ Code 8)

ADVANTAGEOUS

  • Minimum of two years general HR experience
  • SAP Experience
  • A passion for HR and Benefits Administration
  • Have strong oral and written communication skills
  • Possesses strong interpersonal skills
  • Be able to maintain a high level of confidentiality
  • Have strong attention to detail
  • Knowledge of typical policies and procedures regarding HR and Benefits administration

BEHAVIOURAL COMPETENCIES REQUIRED 

  • Safety Awareness
  • Initiative
  • Managing Work
  • Results Orientation
  • Customer Focus
  • Operational Problem solving and decision making
  • Work Standards
  • Interpersonal Relationships
  • Communication
  • Adaptability
  • Contributing to Team Success
  • Adhering to Values

WORKPLACE COMPETENCIES

Skills:

  • Customer Relations: Apply the basic skills of customer service
  • Microsoft Programs
  • Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP)
    • HR Policies and procedures
    • Manage administration recordsGeneral:

Knowledge:

  • Pension/ Provident Fund administration
  • Death and Disability Benefits coordination
  • HR Legislation:
    • Demonstrate and apply an understanding of the Basic Conditions of Employment Act (Act 75 of 1997)
    • Demonstrate and apply an understanding of statutory legislation and requirements relating to employee benefits  
  • Employee Wellness facilitation
  • Demonstrate knowledge of Events management
  • Demonstrate knowledge and understanding of SAP (HR) functionality

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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