Office Administration Intern needed at RBIDZ Special Economic Zone

Description

Key Duties

• Capturing information on formats to create profiles using assigned tools and techniques, Maintaining the job seeker database by processing information, regularly updating and data cleaningOrganizing and updating job seekers files.
• Ensuring confidentiality of job seekers information. Conducting initial job seekers screenings. Coordinating interview schedules. Receiving and managing CVs for job seekers and collecting data from a variety of sources, including electronic and hardcopy
• Attend to enquiries regarding labour sourcing and access to job opportunities.Liaise with employers (investors and contractors) in the CV sourcing and compliance process, Ensuring record keeping of facilitated jobs and recruitment, Liaising with the RBIDZ project managers, investors and contractors to ensure seamless coordination of labour and project activities on site to safeguard from any potential disruptions, Assisting in undertaking gap analysis for the shortlisted candidates for jobs created by investors, contractors and sub-contractors.
• Assessment of job seekers in terms of their needs and assistance required. Establish forward and backward linkages between the labour desk and contractors and sub-contractors to contribute towards increased job creation in the region.  AdministrationIdentifying inconsistencies and errors in the process, and following up or reporting on them
• Comparing the entered data with source documents and effecting corrections, Keeping a filing system for hardcopy source documents, Generating reports on the data collected and captured, Ensuring the data collected and reported is of an appropriate standardMaintaining positive employee relations Addressing inquiries and issues working with both internal and external role players. Facilitating conflict resolution.

Requirements

• Grade 12 Diploma in Office Management, Office Administration, Human Resource Management, Public Management, Public Administration or equivalent  Valid Driver’s License