MINIMUM REQUIREMENTS

• Matric and Business administration or Information technology certificate
• 2 to 3 Years relevant administrative experience
• Familiarity with basic accounting principles and bookkeeping software is a plus.

 COMPETENCIES REQUIRED

• Time-management skills
• Computer and technology skills
• Strong attention to detail
• Analytical skills
• Leadership skills
• Emotional intelligence
• Organization
• Communication skills (written and verbal)
• Ability to multitask
• Professional appearance and demeanour

 KEY ACCOUNTABILITY AREAS 

Operations:

• Greet and welcome visitors in a courteous and professional manner.
• Answer and direct phone calls to appropriate individuals or departments.
• Scheduling and organizing meetings and events for staff and office members.
• Maintain a tidy and organized reception area.
• Manage incoming and outgoing mail and packages.
• Coordinate office supplies and ensure sufficient stock levels.
• Assist with basic accounting tasks such as invoicing and processing payments.
• Coordinate scheduling of boardrooms for meetings, ensuring availability and proper setup.
• Arrange for food and beverage services for meetings, including ordering, pickup, and setup.  
• Oversee cleanliness and organization of the office kitchen and bathrooms, including stocking supplies and coordinating cleaning schedules. 
• Oversee maintenance of office facilities and equipment, ensuring a safe and conducive work environment
• Manage office expenses, tracking expenditures and reconciling invoices, purchase orders and receipts
• Assist with administrative tasks such as filing, photocopying and data entry.
• Ensures adherence to company policies and regulatory requirements by overseeing and maintaining the QR clock card system and include issuing QR cards to employees.
• Supervise the driver, including managing schedules, vehicle maintenance, and ensuring canteen orders and 

Quality: 

• Ensure availability and adequacy of PPE for visitors, maintaining inventory levels and procuring replacements as needed.
• Coordinate laundry services for overcoats worn by visitors, ensuring they are washed and maintained in a hygienic manner.

 Compliance: 

• Provide training and awareness to visitors on the site’s health and safety standards.
• Monitor and enforce compliance with company policies, procedures, and regulatory requirements for all visitors and employees.

 Communication and Reporting:

• Handle inquiries and provide information to clients, visitors, and staff.
• Collaborate with department heads to support their administrative needs.
• Assist with human resources tasks such as maintaining employee records and processing payroll.
• Facilitating accurate attendance tracking and provide detailed clocking reports to management for compliance purposes.

 General and Off season: 

• Assist with special projects and tasks as assigned by management