Scope and Key Responsibilities:

• Greeting visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
• Managing schedules for seating, parking, conference rooms and community spaces
• Monitoring and ordering inventory for office and break room supplies
• Managing incoming and outgoing correspondence, including calls, emails, mail and packages
• Filing and organizing records, invoices and other important documentation
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
• Office access control, COVID screening and register management
• Coordinating domestic and international travel and accommodation, including flight, hotel, and car rental reservations.
• Partner with HR to maintain office policies as necessary
• Support HR with office engagement, wellbeing and community activities
• Participate actively in the planning and execution of company events
• Assist the HR function with administrative duties (Interview scheduling, reference checks, filing, expense claims, office notifications)
• Support internal office communication (birthdays, anniversary, special events, and office notifications)
• Type correspondence, meeting notes, and forms among other documents
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Ensure health and safety compliance of the office
• Performs additional duties when required

Qualifications And Requirements

• College or University degree or 2-3+ years’ experience in related field
• Experience working in a professional office environment
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Keen attention to detail
• Problem-solving and basic troubleshooting skills
• Comfortable in a fast-paced and ambiguous environment