Office Manager – Sandton needed at The Heineken Company
Job title : Office Manager – Sandton
Job Location : Gauteng, Johannesburg
Deadline : June 08, 2024
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KEY RESPONSIBILITIES
Perform Administrative and Contractual duties.
- Developing and implementing systems and processes to ensure the smooth operation of the building environment.
- Manage front of house/ reception in line with Heineken Beverages corporate standards
- Manage office concierge services.
- Manage Office driver.
- Ensure supplier data base is optimized in line with administrative function
- Manage staff shuttle services.
- Complying with Heineken Beverages SHE policies
- Manage both internal and external stakeholder expectations.
Establish and maintain systems to improve control and to maintain optimal services within the building
- Effective Stock control
- Implement cost-effective courier functions.
- Facilitate onboarding/ exiting of staff.
- Control administration budget via SRM/ SAP
Financial/ Budget Management
- Draw up an annual departmental budget.
- Manage expenditure in line with approved budget.
- Identify cost saving opportunities and implement them.
- Manage assets in line with Heineken global policy
- Prepare and submit capital expenditure requirement list.
- Responsible for overall departmental financial performance
Contract Management
- Perform regular audits on service providers.
- Manage office related external contractors.
- Cleaning and pest control
- Office Catering services
- Office bathroom Hygiene
- Air conditioning
- Security
- Office Shuttle Services
- Plumbing
- Ensure SLA’ for contractors are in place
- Monitor and actively manage the performance of the external service providers.
- Support security function with daily operational service delivery
Relationship Management
- Ensure effective relationships are cultivated:
- Landlord
- Service providers
- Internal and external stakeholders
Environmental Management
- Manage office waste in accordance with legislation and Heineken Beverages policy.
- Ensure external service providers are compliant with the Heineken environmental policy
General Administrative duties
- Managing space planning and churn
- Facilitating and arranging office events
- Collaborate with various departments on ad hoc requirements.
- Various Office Projects
People and Expectations
- Manage people development initiatives and people development processes such as performance management, succession planning and talent management to meet functional performance standards.
- Assess team development needs and close gaps through coaching, training and creating a pro-learning environment.
- Ensure operational team performance through effective management within policies and procedures to ensure achievement of standards/objectives.
- Ensure that recruitment, selection, and training of new staff, relating to turnover and growth, is carried out on time and in accordance with the recruitment and training plan.
- Perform side by side coaching with team to develop their skills in leadership pertaining coaching and development, contact center operations and problem solving.
- Ensure team monitor adherence to processes and procedures, review and agree recommendations on performance improvements, enhancements, streamlining and redesigning of processes.
- Leverage relationships between key stakeholders, customers and working groups through personal contact, meetings, and reviews of service level agreements to achieve buy-in in terms of total customer satisfaction.
EDUCATION AND EXPERIENCE
- Relevant Tertiary Qualification
- Thorough understanding of leadership skills, coaching method and people management
- Excellent conflict management and resolution skills.
- Excellent verbal & written communication skills.
- Excellent analytical skills.
- Understanding of financial principals and business management.
- Proven experience in managing a departmental budget.
- Excellent ability to facilitate and manage change.
- Innovative, resourceful, and self-disciplined.
- Excellent performance orientation coupled with strategic and entrepreneurial thinking.
- Excellent computer skills
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now