General

Responsibilities will include the following:

• Download daily bank statements and reports example (Client Free Money, Trial Balances, and Consolidated External Cash Break Reports etc.)
• Bank balance verifications between banks and Trex.
• Run SQL Scripts for general Ledger or Bank Statements in the event Data copier failure. Upload into Trex.
• Run SQL script for Open Lines items.
• Using Breaks Analysis/Narrating Breaks
• Perform daily reconciliation of the Bank accounts for submission of a daily/monthly bank reconciliation and following up on any outstanding recons items and queries. 
• Preparation and reconciliation of the Internal Client Money Reports
• Preparations of CMAR and CASS reconciliations
• Update daily CMS Cheque deposit Log list.
• Dealing with queries from the Client and resolution thereof within client service levels, and if unresolved escalate to the Team Leader.  Address escalations timeously. 
• Perform and submit monthly packs which consist of a Trial Balance, Bank recon, Balance Sheet, Income Statement, Unallocated deposits, AUM schedule and Ageing. 
• Perform a reconciliation of Residuals monthly. 
• Ensure daily and monthly reporting on recon deadlines is met within SLA. 
• Suggest possible automation across recons and reporting! 
• To ensure that all communication both telephonically and written is delivered in a professional manner. 
• Develop and maintain strong relationships with the appropriate people at clients. 
• Provide support for other teams in the business unit. 
• Ability to use checklists to ensure all tasks have been completed.
• Ad hoc tasks when requested.
• Complete Risk Events on FRANC

Internal/External Reporting 

• Preparation of Monthly Age Analysis  
• Preparation of month end Risk Reporting 
• Preparation of monthly Financial Reporting packs 

Testing

• Test new processes and system enhancements/implementations end to end when required.

Role Overview:

To ensure that daily tasks within the transfer agency are completed in a timely manner, the candidate will have to work to tight deadlines daily and be able to carry out tasks as per outlined in departmental procedures. The role-holder will understand the governing FCA rules – in particular COLL and CASS and will demonstrate understanding as part of their role. There will be the opportunity to be involved in future on-boarding projects within the company. Responsible for maintaining the legal register for each appointed Authorised Corporate Director, with dealing and registration of each client. 

Educational Requirements (Educational/academic qualifications)

• Grade 12 Matric with at least 3-5 years equivalent work experience.
• Offshore administration experience preferable
• Finance reconciliation and cash management experience preferable.

Skills & Experience

• Product Knowledge an advantage.
• 2 years’ experience in an International, Unit Trust, LISP environment, or financial services institution an advantage.
• 5 years general ledger and bank reconciliation experience.
• Must Be Computer literate.
• Intermediate Excel
• Understanding of Banking transactional systems
• Ability to convert Offshore currencies into ZAR and vice versa and the calculation of related gains/losses 

Technical / Special Requirements (PC Skills / Product Knowledge / Specific Competencies)

• Computer literate – Microsoft packages, Excel (intermediate), Word, Outlook, Accounting and Reconciliation packages
• Strong numerical ability
• Strong reconciliation ability with a demonstrated track record.
• Problem solving abilities.
• Good knowledge of the Investment Industry

Personality and Attributes

• Ability to multitask, prioritize and work accurately under pressure.
• Able to work independently with minimal support 
• Accountable 
• Adaptable and versatile to change.
• Analytically minded 
• Client centric
• Delivery/results orientated with a zero tolerance for error 
• Desire to learn and grow 
• Flexible/Adaptable and versatile to change 
• Good stress management
• High attention to detail and accuracy
• Have a client centric attitude 
• High attention to detail and accuracy with self-review being performed 
• Interpersonal and leadership skills 
• Methodical 
• Must be flexible and be able to multitask.
• Positive attitude in a stressful and pressurized environment 
• Proactive and demonstrates initiative who can challenge processes and recommend improvements
• Professional 
• Self-motivated, accountable, and proactive and demonstrate initiative.
• Strong emotional Intelligence
• Strong quality and work ethic
• Sustaining longer working hours when necessary 
• Task orientated, and deadline driven.
• Team player but also able to work independently.
• Willingly assisting other team members during peak/ pressurized times to ensure teams objectives and deliverables are achieved team’s objectives and deliverables are achieved.