PA and Marketing Assistant Job at Boxer Superstores

Job Purpose

• To provide efficient personal assistant, administrative and operational support to the Marketing HOD and broader Marketing Department. The role is responsible for diary management, meeting coordination, travel arrangements, stakeholder communication and supporting various marketing initiatives, events and departmental activities.

Minimum Requirements

• Relevant degree, preferably in Marketing.
• Up to 3 years' relevant experience in personal assistance, office administration or a similar support role.
• Excellent command of the English language, both written and verbal.
• Strong diary, email, travel and meeting management skills.
• Proficiency in Microsoft Office, particularly Outlook, Excel, Word and PowerPoint.
• Strong presentation preparation and administrative skills.
• Excellent planning, organisational and time management abilities.
• High level of accuracy, attention to detail and problem-solving skills.
• Professional interpersonal skills with the ability to engage effectively with internal and external stakeholders.
• Ability to maintain confidentiality, manage competing priorities and work under pressure.

Duties and Responsibilities

• Manage the Marketing HOD's diary, appointments, meetings, correspondence and daily administrative requirements.
• Coordinate supplier meetings, departmental travel arrangements, bookings and check-ins.
• Maintain departmental attendance registers, leave records and relevant reporting.
• Prepare correspondence, meeting minutes, reports and PowerPoint presentations.
• Act as a first point of contact for departmental enquiries and stakeholder communication.
• Coordinate administrative activities relating to hunger relief hampers, including customer liaison, quotations, invoicing, payment confirmations, deliveries and reporting.
• Assist with marketing initiatives, events, conferences and departmental projects.
• Support the coordination and administration of Boxer Youth Leadership and Boxer Athletics Club activities.
• Assist with promotional judging processes, including score capturing, reporting and communication with regional teams.
• Coordinate customer gift cards, stationery orders and general departmental administration.
• Maintain accurate records, filing systems and supplier documentation, including B-BBEE records.
• Provide general administrative support to the Marketing Team, ensuring deadlines are met and activities run efficiently.