Minimum Requirements

• Matric Essential
• Legal secretary / paralegal / qualification advantageous
• Minimum of 3-4 years’ experience as a para legal secretary in a large law firm
• Full working knowledge of all MS packages
• Hard worker and deadline driven
• Good communication skills
• Must be well organised and conscientious
• Display attention to detail
• Good Interpersonal skills
• Honest, reliable and punctual
• Able to work well under pressure

Duties and Responsibilities

• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
• Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
• Maintains managements calendar by planning and scheduling conferences, teleconferences, travel;  and filing requirements; monitoring evidence-gathering; and anticipating changes in litigation or transaction preparation requirements.
• Maintains client confidence by keeping clients information confidential.
• Develops and maintains filing and retrieval systems, as well as digital archive systems.
• Records and documents meeting discussions, maintains transcripts, documents, and maintains evidence.
• Dictaphone and copy / typing of a wide range of documents
• Preparing agreements
• Incorporating amendments into documents and cross-referencing clauses
• Preparing resource and client files
• Administering and organising legal documents
• Ensuring that the Filing System is kept up to date (Hard Copy / Electronic)