Payroll and HR Coordinator needed at Peace Parks Foundation

JOB PROFILE:

• The successful candidate will be a detail-oriented and proactive professional with a strong sense of responsibility and integrity. They will have a passion for accuracy, systems, and structured processes, particularly in payroll and HR administration. This role is ideal for someone who enjoys working independently and collaboratively, communicates clearly, and takes initiative to solve problems. The ideal candidate will thrive in a fast-paced environment that requires multitasking, discretion with sensitive information, and a high level of organisational skill. A commitment to continuous improvement and a service-oriented mindset will be key to excelling in this position.

DUTIES AND RESPONSIBILITIES:

Payroll Administration:

• Process monthly payrolls for all employees, ensuring accuracy and timely submission.
• Verify and approve input for payroll changes, earnings, and deductions before submission.
• Capture all payroll input, including but not limited to earnings, and deductions on Sage 300 People.
• Maintain payroll integrity through reconciliations, exception reporting, and variance analysis.
• Respond to employee payroll inquiries and provide necessary support.
• Address payroll discrepancies and resolve issues in a professional manner.
• Prepare and submit payroll reports to the Payroll & HR Officer for review.
• Prepare and submit statutory returns/payments for all payroll Company Rules.
• Assist with audits and ensure that payroll records and other HR documentation are maintained in accordance with legal requirements.
• Maintain confidentiality and security of payroll information and records.

Human Resources Support:

• Maintain up-to-date and accurate employee records in the HR and Payroll database.
• Support the onboarding and offboarding processes for new hires and departing employees.
• Administer benefits such as provident fund, medical aid, and leave in accordance with company policy.
• Maintain HR information such as training, qualifications, disciplinary discussions etc. on the system monthly.

General Administration:

• Handle employee queries regarding HR policies, payroll, leave and benefits.
• Support other HR functions and administrative tasks as required.
• Assist with timesheet management.
• Prepare HR metrics and workforce reports (headcount and absenteeism, etc.)

Backup and Support to Payroll and HR Officer:

• Act as the primary backup to the Payroll and HR Officer for payroll and HR-related functions during leave, absence, or peak periods.
• Support the Payroll and HR Officer in handling escalated queries, compliance reporting, and strategic HR tasks.

Job Requirements
Key Competencies:

• Strong analytical and problem-solving skills.
• Advanced knowledge of payroll systems (Sage 300 People)
• Thorough understanding of South African labour and tax legislation
• High attention to detail and accuracy under pressure.
• Excellent communication, interpersonal, and organisational skills.
• Proven ability to manage confidential information with integrity.
• Strong Excel and data reporting proficiency.

Qualifications and Experience:

• Bachelor’s degree or a national diploma in HR, Payroll, or related field is advantageous
• Minimum 4–6 years’ experience in payroll and HR administration.
• It would be advantageous to have experience in processing payroll across multiple African countries.
• Experience with multi-company payroll processing is advantageous.
• Experience in system implementation or HR system maintenance is advantageous.