KEY RESPONSIBILITIES:

• Request claim number from labour department (WCA) when an employee is injured, first follow up on progress report. When the final report is received, a resumption report needs to be compiled, should any money have been paid out to staff members, this need to be claimed and update spread sheet (done on line)
• Update Staff Excel Spreadsheet with employees change forms, new employee form, new provident fund and medical aid deductions
• Update Pastel Payroll with all deductions, provident fund, medical aid, court orders, PAYE and UIF and new employees
• Compare staff excel spreadsheet with pastel payroll employee list and basic salary
• Finalise PAYE,ETI,SDL and UIF payments and Sanlam payments
• Email UIF Submission file to labour department
• Update ETI spread sheets
• Submit a report on Time and Attendance Clerk
• Ensure all deadlines are met by TAC
• Monitor work performance and time allocated to work
• Communicate with TAC regularly
• Hand in the SWOT report
• Print Pastel Payroll balances and recon all deductions
• Finalise Provident fund payment and e-mail confirmation to Marina.
• Finalise Medical aid payments/court order payments
• Prepare staff C.T.C reports from staff excel spreadsheet when required by management
• Attend to queries and complaints regarding payroll
• Load Provident fund new members form onto the Sanlam website.
• Finalise staff account of staff members that are leaving
• Prepare a deduction acceptance letter, if final account deductions amount to more than 25% of the staff members salary and the payment should be done in cash
• Arrange with Office Manager to collect uniforms where applicable
• Prepare a letter of service with the assistance of the Managing Director and confirm the method of payment.
• Follow the termination procedure and remove staff members name from Staff Excel Spreadsheet
• Perform a full payroll recon month end and print all reports on monthly staff
• Close employee file and archive it
• Process notices of withdrawal as part of the Provident fund done online at termination of employment
• Issue Provident fund benefit statements to employee as part of the year – end procedure/Issue IRP 5.
• Import hours/paid leave and sick leave from eco-time.
• Ensure housekeeping of work area
• Perform any work-related tasks as delegated by Superior

REQUIREMENTS:

• Matric or equivalent
• Human Resources Diploma (preferred)
• Brights Induction (Service excellence) 
• Pastel Payroll training
• 3 years minimum experience in a similar role
• Willingness to learn
• Accuracy and numeracy skills
• Planning, time management and organising skills
• Ability to handle pressure
• Ability to communicate effectively (verbal &
• written)
• Ability to follow procedure
• Ability to solve problems and meet deadlines
• Microsoft office (Internet, E-mails, Word & Excel)