People and Culture Graduate needed at Sanofi

KEY ACCOUNTABILITIES

• Provide direct project support and general administrative support to the People and Culture function
• Support and Assisting the People Director with Meeting and Diary Management
• e-Buy – ensuring that orders are captured and POs raised and processed via e-Buy and that the subsequent orders are followed up and received
• eContract – capture and manage supplier contracts and amendments on eContract, ensuring that they are fully approved by all relevant stakeholders
• Easy Invoicing – Process invoices on Invoicing Workflow and keep record and reconciliation of the invoices
• My Travel/Concur – Book flights, accommodation and vehicle rentals on My Travel. Processes expenses on Concur
• Assisting with population of spreadsheets for ad-hoc and project specific initiatives
• Assisting with presentation slides design and compilation as needed
• Data gathering and paperwork coordination for project initiatives
• Assistance with coordination of paperwork and administration for International Mobility Cases
• Minute taking for P&C Team meetings and as directed by People Director
• Partake in the Employment Equity committee as Secretary – manage logistics for meetings quarterly, send out invites for meetings, minute taking for meetings
• Assistance with P&C Events, ie Year end Functions, Wellness Days
• General assistance with admin and ad hoc tasks
• P&C filing – monthly
• Quarterly updates of organogram on PowerPoint in line with Quality requirements
• Quarterly job description audit
• Adhoc P&C tasks

ABOUT YOU:

JOB-HOLDER ENTRY REQUIREMENTS

• Recent graduate (fully qualified) in Human Resources, business administration or commerce
• Computer skills: MS Office
• 0-1 years’ experience in the Human Resource or Administrative function will be advantageous
• Organizational skills: time management and interpersonal skills
• Excellent verbal and written communication in Business English
• Ability to initiate own communications, correspondence, meetings, etc.
• Ability to work with minimum supervision in a corporate environment
• Computer Literacy – Word, Excel, PowerPoint, Outlook
• Confidentiality, trust, integrity, tenacity, timekeeping, resilience and adaptability
• Attention to detail, focused, proactive, results-orientated and self-driven
• Use initiative within the framework of the position and its level of authority
• Work as part of a team
• Build relationships across departments and functions
• Demonstrate a high level of energy, drive and personal responsibility to achieve individual goals
• Prioritise work according to importance and level of urgency
• Able to work under pressure – commit to and respect deadlines, often at short notice
• Identify errors and take corrective action within area of responsibility