Job Description

• To execute a professional people-support function to the various head office departments primarily in an administrative fashion.

Responsibilities

Induction:

• Schedule and facilitate the induction of new associates to ensure a clear understanding of policies, benefits, building layout etc, as well as ensuring associates are fully equipped and feel welcomed when joining the business (this includes preparing associates desk, parking, security disk, equipment etc.); coordination of work experience students; compiling induction programs for new incumbents.                

People Management & Coordination:

• Under direct guidance coordinate communication to associates to inform them of various events (vacancies, birthdays, births, farewells etc) within the division and across the business and assist in regard to HR queries.
• Coordinate training and development with the academy to ensure that training is booked, paid and invoiced, and logistics are accurately recorded; Coordinate events (communication time, farewells, team buildings, etc.) across the division to ensure that venues are booked and events are run smoothly.               
• Administration, Reporting & Record Keeping:
• Maintain and submit HR records on time to ensure payroll & HR admin reflect the most accurate information, this includes submission of onboarding documents, maternity leave, terminations, transfers, reporting line changes, organisation charts, LOAs, payroll sign off, notifying payroll of long service award payments; reconciling the HR training budget; processing of invoices via the purchase order (DAX) system and ensuring payment thereof through the finance department; pulling of various reports from VIP payroll as and when requested (i.e.. leave).

Qualifications
Education:

• Diploma/Degree in Human Resources.

Experience:

• 2 – 3 years experience in HR Administration/HR Coordination

Knowledge/ Skills:

• Organisational & planning abilities.
• Strong communication & relationship skills.
• Attention to detail & ability to meet deadlines.
• Microsoft Office (Word & Excel knowledge).