Job Purpose    

• The Department of Agriculture, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Direcor: Agricultural Producer Support and Development. 

Minimum Requirements    

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering a support services to management/ senior management. 

Recommendation    

• A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply. 

Key Performance Areas    

• Provide a secretarial/receptionist support service to the Chief Director; Renders administrative support services; Provide support to the Chief Director regarding meetings and events; Supports the Chief Director with the administration of the Chief Director’s budget; Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application there-of is properly understood.

Competencies    

• Knowledge and understanding of the following: Regulations/policies/prescripts and procedures; Office Administration; Database Management; Information and Records Management; Procurement processes; Financial administration; Functioning, systems and processes of government. Skills needed: Proven computer literacy; Written and verbal communication; Client liaison and networking; Report writing; Research; Problem solving; Good telephone etiquette; High level of reliability; Ability to communicate well with people; Ability to act with text and discretion; Ability to do research and analyze documents and situations; Good grooming and presentation; Self-management and motivation.