Key Roles and Responsibilities:

• Create and manage purchase orders and do GRN’s
• Provide support to the team in the management of their budgets
• Manage operating budgets
• Coordinate and process budget recharges and allocations by supporting PPM
• Arrange meetings and bookings of meeting rooms
• Effective diary management of ZBS Director
• Manage the collation of documents for meetings and presentations
• Be responsible for department filing integrity
• Administer the sending of documents by courier
• Arrange travel, hotel and car reservations and forex
• Coordinate and manage visa administration
• Assist with the preparation of presentation material
• Provide administrative support to the ZBS Team
• Coordinate and manage various forums (VPO) and meetings

Key Attributes and Competencies:

• Sound interpersonal, communication and engagement skills and the ability to liaise with Senior Management and external stakeholders
• Friendly and approachable
• Willing to go the extra mile
• Ability to work under pressure yet remaining meticulous attention to detail
• Ability to operate independently and take initiative
• A proactive approach essential
• Ability to play a key supporting role between the Team and the Director
• Ability to maintain a high degree of confidentiality
• Ability to meet deadlines is essential
• A highly organized work style is necessary to handle the range of tasks, people and issues

Minimum Requirements:

• At least 2 -3 years working experience in a senior PA / admin position is required
• Computer literacy (Advanced abilities in PowerPoint, Excel, Microsoft Office etc. SAP added advantage)
• Experience on SAP or other EBP system would be considered an advantage
• Ability to interpret and analyze basic data