Personal Assistant – HSET19001 needed at City of Ekurhuleni

Minimum Requirements:

• Grade 12
• Secretarial Diploma
• 5 years’ experience in a similar environment
• Good communication skills
• Ability to assess situations & act accordingly

Core Responsibilities:

• Facilitate, co-ordinate and liaise the activities between Council offices, Departments and Structures on matters relating to service delivery.
• Ensure all administrative tasks are preformed to the highest level of quality as agreed to with management.
• Identify and resolve queries and problems timeously, apply discretion in line with provided guidelines and escalate unresolved problems.
• Plan and organize own work tasks and routine tasks within area of work.
• Manage enquires and complaints for the Head of Department by gathering and processing information and providing feedback.
• Responsible for arranging and coordinating meetings, workshops, including catering & venue arrangements, all audio-visual aids, any necessary documentation required.
• Manage the Office of the Head of Department to ensure smooth running of office systems and administration.
• Handle all incoming and outgoing correspondence in accordance with the approved file plan and registry procedures.
• Generate documents using word-processor, spreadsheets, e-mail and other PC office applications, including drafting of routine correspondence.
• Adhere to specific standards, policies and Standard Operating Procedures.
• Assess own performance, seek timely and clear feedback on contracted outputs.
• Perform any other related secretarial/ administrative/ clerical duties, as and when requested by management.