Personal Assistant Job at Moore South Africa

Job Advert Summary

• We are seeking an exceptional, young, vibrant and dynamic Personal Assistant to join our growing professional services firm.
• This role is ideal for a highly organised, proactive, and confident individual who thrives in a fast paced and highly pressurized environment and can effectively manage multiple priorities simultaneously. The successful candidate will provide executive support to senior management while ensuring the smooth day to day operation of the office.

What We Are Looking For

• We are not looking for an ordinary administrator. We are seeking a highly capable individual who can anticipate needs, take initiative, solve problems, and become a trusted right hand person to senior management and staff
• If you are energetic, competent, professional, detail oriented, and thrive in a dynamic environment, we would love to hear from you.

Minimum Requirements

• Minimum 5 years’ experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role.
• Exceptional organisational and time management and punctuality skills.
• Strong attention to detail and ability to work accurately under pressure.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• Professional appearance and conduct.
• Valid driver’s licence advantageous.

Key Competencies

• Highly organised and structured.
• Strong problem-solving abilities.
• Ability to work independently with minimal supervision.
• Professional, mature, and dependable.
• Strong interpersonal skills.
• Ability to multitask and manage competing priorities.

Duties and Responsibilities
Personal Assistant Duties

• Manage executive diaries, appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence.
• Prepare professional reports, presentations, and meeting packs.
• Draft correspondence and communicate with clients and stakeholders.
• Follow up on action items and ensure deadlines are met.
• Coordinate special projects and administrative initiatives.
• Manage key clients
• Work after hours if required

Office Management Duties

• Oversee daily office operations and administration.
• Manage office supplies, equipment, and service providers.
• Coordinate staff schedules, meetings, and office events.
• Maintain filing systems, records, and company documentation.
• Assist with HR administration, onboarding, and employee records.
• Ensure office policies and procedures are implemented and maintained.

Minimum Education Level

• Grade 12 | National Certificate

Closing Date
2026/07/03