Personal Assistant (Longmeadow) needed at ACDC Dynamics SA

Personal Assistant to CEO

• ACDC Dynamics, a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry and is seeking a highly-organized Personal Assistant to support our CEO.

PURPOSE OF THE ROLE:

• We are looking for a versatile and highly-organized Personal Assistant to support our CEO in our fast paced environment.  
• In this role, you will be responsible for scheduling meetings, making travel arrangements, coordinating guests and assisting with ad hoc duties as and when required.
• This role is suited to a mature female who has worked in a similar role previously.
• To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

RESPONSBILITIES:

• Reporting to CEO and co-ordinating daily meetings.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Requirements

• High school diploma or GED.
• Certification in secretarial work, office administration, or related training.
• 5-10 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.