Personal Assistant needed at National Department of Health

REQUIREMENTS :

• A Grade 12 certificate and NQF 6 in Office Administration / Management / Business Management / Administration / Management Assistant / Secretarial Diploma as recognized by SAQA. NQF 7 in the above fields will be an advantage.
• At least three (3) years’ experience in rendering a support service to senior management.

DUTIES :

• Provides a secretarial/receptionist support service to the manager. Coordinates with and sensitizes/advises the manager regarding engagements. Rendering administrative support services.
• Ensures the effective flow of information and documents to and from the office of the manager. Scrutinizes routine submissions/ reports and make notes and/or recommendations for the manager.
• Provides support to manager regarding meetings. Records minutes/decisions and communicates to relevant role-players, follow-up on progress made.
• Supports the manager with the administration of the manager’s budget. Keeps record of expenditure commitments, monitors expenditure and alerts manager of possible over- and under spending.