Requirements: 

• A three (3) National Diploma at NQF level 6 in any of the following, Business Administration/Public Administration/Public Management/Office Management and Technology 
• A minimum of five (5) years’ experience in rendering administrative or secretarial support and logistical arrangements service is required 
• Must have experience of working in a legal environment 
• Experience in public sector environment is preferred 
• Must be computer literate 
• Experience in dealing with state/formal functions / visit is preferred 
• A valid driver’s license is essential

Key responsibilities:

• Receive and make telephone calls on behalf of the Public Protector (PP) 
• Effectively manage the diary and all activities in the office of the PP 
• Arrange travel and accommodation, manage cancellation of bookings and complete GRN’s forms and submit the signed GRN form to SCM for travel at least 2 days after travelling 
• Arrange petty cash and submit petty cash receipts within 48 hours of spending to Finance 
• Prepare travel and subsistence claims 
• Arrange and coordinate meetings, workshops and other forums, transcribe proceedings and ensure that accurate minutes are timely prepared and signed, with decision registers and follow up on resolutions 
• Receive written correspondences and direct them to the relevant offices and follow up on responses 
• Prepare submissions, letters, memos and reports on behalf of the PP 
• Receive and control of visitors and staff to the PP’s Office 
• Develop, implement and maintain a records management and registry system in the PP’s office 
• Daily reconciling all submissions transmitted to the PP
• Responsible for typing, copying and faxing of documents 
• Manage general finances, assets and facilities for the PP 
• Develop, implement and monitor Standard Operating Procedures (SOP’s) in the PP’s office 
• Assist the PP with any other matter as required/instructed