POPIA Officer (Post Level 8) (Job ID: 6088) needed at University of the Free State

Duties and responsibilities:

• Assess, evaluate and analyse the feedback in the implementation of POPIA.
• Assist the UFS POPIA Forum and Project Manager(s) to implement the UFS POPIA project’s outstanding items and associated implementation activities.
• Assist in the implementation of POPIA Project’s outstanding deliverables as per the consolidated Action Plan (i.e. internal & from the external service provider).
• Assist in the coordination of the POPIA Project implementation and compliance phases.
• In consultation with POPIA Forum perform the required functions and activities to ensure effective rollout of the project.
• Assist in driving the implementation of the POPIA management system at UFS and ensure deliverables and outcomes are met.
• Assist in identifying and managing key issues and risks related to POPIA compliance and the POPIA rollout process within UFS.
• Provide update on the implementation status of outstanding policies by submitting reports and updates with regular feedback to POPIA Forum and the Deputy Registrar Legal Services and Compliance.
• Oversee administrative activities relating to all POPIA management systems including documentation thereof.
• Conduct risk assessments for high-risk processing in connection with POPIA requirements, including data security, security breach notifications, privacy notices, legitimate interest, purpose limitation and fair processing.
• Deal with Data Owners, including complaints and data breach notifications.
• Track and maintain a log of all incidents, complaints, data breaches and notifications.
• Ensure that the RUBIQ system management is used optimally and in terms of the contract.
• Ensure proper payment of RUBIQ invoices in consultation with various stakeholders.
• Create requisitions pertaining to service provider.
• Process invoices and other payments relating to POPIA purchases.
• Ensure that there is a sufficient budget before purchase orders.
• Monitor the entities of the DRLS&C to ensure that the office remains in budget and assist with the management of the budget.
• Arrange for journal transfers when necessary.
• Monitor and evaluate the implementation of POPIA including the maintenance thereof.
• Be discreet when handling confidential information.
• Prepare PowerPoint presentations as and when required.
• Work under pressure and meet deadlines.

Inherent requirements:

• A Professional Bachelor’s degree on NQF Level 8 in Law or a Bachelor’s degree/Advanced diploma/BTech degree/postgraduate certificate on NQF Level 7  in Information and/or Communication Science, Compliance and Risk Management or a closely related field. 
• Minimum of three (3) years’ relevant working experience in a POPIA/Risk Management/ICT or similar environment.
• Minimum of two (2) years’ experience in a management or supervisory capacity.

Recommendations:

• Experience within the higher-education environment.
• Knowledge of university systems, policies, and procedures.
• Understanding of POPIA, risk management and governance.
• Exposure to POPIA environment (i.e. projects, implementation, etc.)