Procurement Controller needed at Weylandts Furniture Cape Town Ltd

Job Purpose:

• Responsible for ensuring that orders are placed, and goods received, as directed. This involves preparation of proforma orders and placement of orders with suppliers.
• This position will be based in Greenpoint. 

 Key Responsibilities:

• Prepare proforma orders and costings as advised by planner
• Place approved orders with supplier, ensure all necessary paperwork received and processed as per company requirement (ensures all suppliers are certified and have signed contracts)
• Ensures Master Data accuracy w.r.t suppliers; contract and item data
• Stipulate and manage any specific order requirements as instructed by the buyer and/or planner
• Liaise with suppliers re: tracking deliveries, sample requirements, and manage accordingly
• Track orders with suppliers weekly to ensure that production on schedule as per order
• Communicate effectively w.r.t delivery dates especially when there are delays (to planners, buyers & product coordinator)
• Be aware of any changes re. pricing, costing, delivery dates and report to planner accordingly
• Establish and maintain good supplier relationships, keeping them informed of supplier policy and any changes thereto
• Handle damages and credit requests with supplier and notify accounts of pending credits/payments
• Price label/barcode management – processing on Syspro, management with suppliers
• Updating of shipment statuses on Syspro
• Onboarding new products on middleware – input of all relevant product data into costing portal and ensure orders are placed together with the planners.
• Import costings from suppliers in Middleware and ensure supplier’s specification as per buyers’ specifications.
• Dealing with suppliers to ensure specifications are met on new and existing products to ensure we maintain our quality on existing and new products
• Red flag urgent orders with shipping
• Manage supplier relationships and handle day to day correspondence regarding product onboarding
• Manage sampling requests /deliveries
• Check pre-shipment images of existing product
• Finalize costings on portal for new products ie ensure accuracy and completeness for buyer to work on
• Brief in price changes
• Update Homeware Buyplans

 Technical Skills:

• Grade 12
• Relevant administrative experience gained over 5 years
• Purchasing /stock systems experience
• MS Office competency (especially Excel)
• Good organizational ability & strong numeracy skills
• Experience with Syspro advantageous
• Knowledge of import/export procedures advantageous