Procurement Manager needed at South African Maritime Safety Authority

Description

• Ensure processes are in place that strengthen internal controls and minimise potential risks
• Manage the sourcing of goods and services (including travel) and ensure adherence to the PFMA, National Treasury, PPPFA, SCM regulations, etc.
• Ensure purchase orders are expedited 
• Monitor and evaluate supplier performance
• Ensure purchase requisitions are managed to satisfy business needs
• Ensure that the supplier database is maintained and up to date (this includes tax certificates, BBBEE certificates, price lists, supplier contact details, etc.)
• Plan and oversee the BBBEE verification process
• Produce a BBBEE plan for procurement
• Co-ordinate the overall BBBEE plan and monitor progress against the plan on a monthly basis
• Build and manage relationships with all necessary stakeholders
• Project and anticipate needs and requirements for MSP
• Analyse the future demand for items and identify appropriate procurement strategies to meet demand expectations
• Compile the Procurement Plan for the Senior Manager: SCM’s approval
• Submit the approved Procurement Plan to National Treasury
• Liaise with each Centre regarding the implementation of the Procurement Plan
• Quarterly report on the implementation of the procurement plan to National Treasury
• Ensure processes are in place that strengthen internal controls and minimise risks
• Assess the different procurement methods available and decide on the most feasible option after considering all relevant legislation, regulations and prescripts
• Monitor adherence and compliance with all prescripts, including the Preferential Procurement Framework Act; Black Economic Empowerment; Public Financial Management Act; Supply Chain Management Directives; and Treasury Regulations whenever goods and services are purchased
• Assist end users in drafting specifications when doing bids/requests for proposals
• Facilitate the whole tender process i.e. tender advertisements, tender briefings; opening of the tender box; supplier presentations; BSC, BEC and BAC meetings; etc.
• Attend to tender related queries timeously
• Keep abreast of the tender pipeline and schedule of work to enable effective administration thereof
• Observe tender closing deadlines and ensure that all tenders received are properly registered
• See to the safe keeping of all tender documents 
• Ensure that all relevant tender documents (i.e. adverts, tender register, pricing register, handover register, responsiveness schedules, comparisons schedules etc.) are quality assured for accuracy and completeness
• Conduct a pre-evaluation of all tenders and present this to the BEC
• Maintain accurate records for all bids i.e. decisions taken, etc.
• Supervise, coach and performance manage staff
• Assign and monitor procurement, logistics, travel and disposal functions
• Assist the Senior Manager: SCM in the recruitment and selection of procurement 
• Orientate and train new employees
• Ensure reports are produced timeously, as required
• Ensure that a proper filing system is maintained

Requirements

• Degree in Supply Chain Management or Equivalent NQF level 7
• CIPS certification and membership
• 7 years related technical sourcing working experience 
• Knowledge of National Treasury Regulations on procurement 
• Knowledge of Corporate Governance