•  As a procurement officer, you will be sourcing, purchasing, and acquiring goods and services required by the organisation. This role ensures that the company obtains quality products and services at competitive prices, delivered in a timely manner, while adhering to relevant procurement policies, legal requirements, and ethical standards. The procurement officer plays a crucial role in optimising costs, maintaining good supplier relationships, and contributing to the overall efficiency and effectiveness of the organisation’s supply chain.

Qualifications and requirements

• Grade 12 (Matric)
• Related Qualification (Certificate/Diploma)
• Proficiency in Microsoft packages essential (Word, Excel, email)
• Xero Accounting Software (not requirement, but beneficial)
• Bilingual in both English and Afrikaans
• Own transport with valid driver’s license

Responsibilities and duties will include:

• Reporting directly to the line manager on procurement tasks and active projects.
• Research and identify potential suppliers, evaluate their capabilities, and assess their suitability based on factors like price, quality, reliability, and delivery times.
• Negotiate terms and conditions with suppliers to secure the best deals on price, delivery, and quality.
• Establish and maintain strong relationships with suppliers to ensure a reliable supply chain and manage any issues or disputes that arise.
• Prepare and process purchase orders in accordance with company policies and procedures.
• Updating and maintaining costing trackers for relevant products and/or services.
• Keep track of order statuses, ensure timely delivery of goods and services, and manage any delays or discrepancies.
• Following up on outstanding orders to uphold project deadlines.
• Work closely with departments like finance, operations, and inventory management to understand procurement needs and ensure alignment with organisational goals.
• Ensure that inventory levels are maintained at optimal levels to meet business needs without overstocking.
• Coordinate the timely replenishment of stock to avoid shortages or disruptions to operations.
• Analyse costs and seek opportunities to reduce expenses without compromising on quality or service levels.
• Work within the company’s budget constraints and ensure that all procurement activities are cost-effective.
• Adhere to all relevant laws, regulations, and company policies related to procurement, including ethical sourcing and environmental considerations.
• Identify and mitigate risks in the supply chain, such as supplier reliability issues, price volatility, or geopolitical factors.
• Keep detailed records of all procurement activities, including contracts, purchase orders, invoices, and supplier communications.
• Generate reports on procurement activities, spending, and supplier performance for management review.
• Regularly assess supplier performance against agreed-upon standards, including delivery times, quality, and responsiveness.
• Address and resolve any issues related to supplier performance, including late deliveries, product quality concerns, or contractual disputes.
• Continuously seek ways to improve procurement processes, increase efficiency, and reduce costs.
• Stay updated on industry trends and best practices in procurement and supply chain management and implement these practices within the organisation.
• Ensure that procurement practices support the company’s sustainability goals, including sourcing environmentally friendly products and working with socially responsible suppliers.
• Ensure that suppliers adhere to ethical labour practices and that procurement activities align with the organisation’s ethical standards.
• Pursue ongoing professional development to stay current with industry trends, procurement technologies, and best practices.
• These responsibilities are key to ensuring that the organisation can secure the necessary goods and services at the best possible value while maintaining high standards of quality, efficiency, and compliance.

Additional information

• Remuneration: Market-related (Depending on qualifications and experience)
• Availability: Immediate (Advantageous)
• Contract period: Permanent
• Non-EE position