Programme Coordinator needed at Stellenbosch University

Duties    
Portfolio strategy

• Coordinating all aspects of the FVZS Masterclass series (conceptualisation and execution of the African Leadership masterclasses);
• Implementing, in collaboration with the team at the Institute, the strategic vision and plan for student leadership learning and development programmes;
• Assisting, with the support and guidance of the Programme Manager, with all current short course offerings and external programmes, and with curriculum design and development of new FVZS Institute short courses and customised programmes that are reflective of and underpinned by the University’s Vision 2040 (including the SUNOnline platform for online modules); and course assessment instruments for the FVZS Institute;
• Contributing to issues of general strategy as requested by the Head: FVZS Institute.

SUNOnline learning management system

• Coordinating, in collaboration with national and international subject matter experts, the development of online content for specific citizenship programmes;
• Liaising with the senior learning designer at the CSLL to load content and resources onto the SUNOnline platform, as required;
• Ensuring that online engagement takes place;
• Monitoring assessment processes and timelines in accordance with the requirements of the Division of Short Courses;
• Moderating and facilitating live online sessions – welcoming participants, introducing the subject matter expert, and facilitating the Q & A session.

Liaising with subject matter experts

• Briefing subject matter experts to discuss concepts related to programming (learning objectives, outcomes and competencies) and the development of programme content accordingly to such a brief;
• Liaising and following up with subject matter experts on student feedback;
• Ensuring that subject matter experts understand their role within the broader citizenship programme offering;
• Finalising assessments (where needed) with subject matter experts to confirm learning outcomes;
• Ensuring that subject matter experts be registered to gain access to the learning management system (as needed).

Research and data analysis

• Conducting ongoing research on specific themes to be explored as part of the programme offering;
• Designing and managing feedback surveys;
• Coordinating focus groups to conceptualise new programme offerings and obtain feedback on the current programme offering;
• Conducting data analysis to identify key trends that will inform programme design;
• Managing the data required (applications and successful completion) for reporting purposes;
• Collaborating, along with the Coordinator: Citizenship Engagement and the research/administrative officer for the CSLL, on identified research projects, and coordinating workshops and discourses forming part of the FVZS Institute’s Critical Engagement portfolio. This includes identifying and briefing local and international subject matter experts;
• Exploring, in collaboration with the Head: FVZS Institute and other SU departments and student communities, new short courses or programme opportunities as part of the Institute’s programme renewal strategy.

Academic transcript recognition

• Taking responsibility, with the support of the administrator for the CSLL, for the preparation of all documentation regarding processes for such recognition.

Supervision of student assistants

• Facilitating student mentor training sessions, as required;
• Conducting individual and group meetings with course coordinators and student leaders and mentors, as required.

Stakeholder engagement

• Attending conferences and learning opportunities, as identified, to learn best practices;
• Liaising with higher education institutions for student enrolment in the FVZS Institute’s leadership offerings, and providing ongoing SUNOnline support, as required.

Reporting

• Producing portfolio reports on progress with current projects;
• Compiling, in collaboration with the Head: FVZS Institute, proposals for funding as required.

Finance

• Drawing up an annual budget in consultation with the line manager, and managing expenses according to budget allocations in consultation with the Finance Officer: CSLL.

Job Requirements    

• A baccalaureus degree, preferably in education or social sciences;
• At least three years’ experience in and knowledge of curriculum design and curriculum development (must be able to provide a portfolio of evidence), preferably in student affairs in the higher education context;
• Experience in facilitation skills and critical engagement within a student experiential learning environment;
• Experience in online learning management systems and online learning programme development;
• Proven experience in monitoring and evaluation;
• Understanding of the core focus, programmes and key critical engagement opportunities of the FVZS Institute;
• Understanding the changing context of higher education and its impact on the FVZS Institute’s offerings;
• Excellent communication skills, especially verbal and written skills in English;
• Excellent organisational and time management skills, with the ability to coordinate and deliver on time;
• Attention to detail;
• Excellent project management skills, including effective delegation to and communication with team members;
• Excellent work ethics with the ability to work independently and collaboratively with various teams, and with team members not reporting to the incumbent;
• The ability to work in a team;
• Willingness to work flexible hours (after hours and weekends, as required).