• We are seeking a detail-oriented and proactive Project Coordinator for a 12-month contract with a key player in the financial services industry.
• In this role, you’ll support the Project Management Office (PMO) by ensuring effective coordination and compliance across all project phases.
• If you’re a strong communicator, highly organized, and a team player with a focus on quality, we want to hear from you!

Requirements

• A higher certificate (NQF5) in Project Administration or Project Management
• CAPM certification
• Agile certification
• A minimum of 8 years’ experience in a project administration environment
• Experience in cost management, contract and service management
• Exposure on a complex, multi-dimensional project
• PowerPoint and presentation skills
• Proven exposure to agile project implementation 

Responsibilities 

• Documentation Management: Assist in compiling and maintaining mandatory project documents, including project charters, business cases, project plans, and change requests, ensuring compliance with PMO standards and procedures.
• Reporting and Communication: Collate and manage project information and reports, ensuring stakeholders are informed of project status. Liaise with internal and external stakeholders to maintain effective communication throughout the project lifecycle.
• Schedule Maintenance: Maintain project schedules, highlight deviations, and assist in planning adjustments to ensure adherence to timelines.
• Repository Management: Maintain internal and external project document repositories, ensuring accessibility and availability for audit purposes.
• Quality Assurance: Perform quality assurance on project artefacts to ensure compliance and accuracy.
• Meeting Coordination: Schedule meetings, consolidate materials, take minutes, and log action items for follow-up. Act as the secretariat for Steering Committee meetings.
• Risk and Issue Management: Record, update, and maintain logs for lessons learned, risks, issues, and actions to support risk management efforts.
• Project Support: Document and track project activities in the absence of the Project Manager to ensure continuity.
• Financial Coordination: Maintain financial records, track payments, liaise with vendors, and collaborate with the finance team to ensure timely processing of invoices. Conduct budget monitoring, reporting, and forecasting activities.
• Event Coordination: Organize and manage project events to ensure smooth execution and alignment with project objectives.