Introduction

• To support and provide administrative assistance to the Technical Deliveries Manager. In a confidential, professional, and comprehensive administrative manner by preparing relevant communication and or reporting as required to allow for the effective delivery of associated Beauty projects and optimization opportunities.

Job description

• Provide advanced, efficient, confidential project administrative support to the Project or Line Manager. 
• Set up new project templates, project codes and information, ensuring that sign-off process is followed. 
• Document management – ensure forms and templates are continually updated and stored in the correct repository (SharePoint or other). 
• Deal with sensitive and confidential internal and supplier information. 
• Proactively communicate with project teams and key stakeholders in a professional manner. 
• Ensure and maintain a central repository of key project deliverables per project on SharePoint (e.g. meeting attendance, project registration forms, project plans, business cases, business requirement documents, change management documents, project status reports, PIRs etc.). 
• General office administration – accurate and timeous processing of invoices etc.
• Timeously follow up on projects and actions.
• Support the monitoring of budgets and expenses.
• Request, receive and consolidate Project Status reports. 

Minimum requirements

• Relevant tertiary qualification
• Budgeting and office management skills
• Strong Planning, Administration and Analytical Skills
• Confidentiality and use of discretion
• Ability to think ‘out-of-the-box’/ lateral thinking
• High initiative / self-started/ proactive / anticipate requirements
• Sound PC skills – advanced Word, PowerPoint and Excel 
• Exceptional customer service and conflict handling skills
• Professionalism, excellent judgement
• Efficient and accurate with high attention to detail
• Good problem-solving skills and ability to make decisions independently
• Ability to adapt quickly to change
• Excellent communication skills – verbal and written
• Team orientation and ability to work independently
• Able to travel
• An understanding of the requirements and implications of projects