Project Administrator: Western Cape needed at W&RSETA

Key Performance Areas will include but not limited to the following: 

• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information 
• Check all submissions and contracts for accuracy and completeness against set standards and checklists 
• Compile claims ensuring accuracy and compliance with contractual agreements and standard process and procedures 
• Ensure well organized filing system is implemented for all areas of the operations 
• Prepare documentation for external moderation ensuring compliance to policies and procedures 
• Keep Senior Project Specialist and Provincial Manager informed of the progress and status performance 
• Prepare various reports ensuring quality delivery within specified deadlines 
• Keep track of WSP submissions on the system and keep project team informed of progress 
• Accurate and efficient capturing of Leaner Information on the system ensuring optimal attention to detail at all times 
• Provide support to stakeholders on the completion and submission of WSP/ART/PIVOTAL documentation 
• Assist with resolving stakeholders’ queries ensuring projects specialist are informed and up-dated on a continuous basis 
• Adherence to W&RSETA policies, procedures, PFMA and relevant legislation 
• Assist with preparations for the internal and external audits 
• Maintain a close working relationship between team members to optimally support Western Cape performance and deliver on stakeholder needs and requirements 
• Adhere to sound corporate Governance in all aspects of the Western Cape SETA’s operations ensuring the integrity of SETA operations 
• Ensure all behaviours and conduct are aligned with the SETA values 
• Effective, professional communication and dialogue with all stakeholders 
• Effectively plan, coordinate, manage and execute ad hoc projects 

Minimum Qualifications and Experience 

• National Diploma in Public Administration/Public Management 
• 2-3 years’ experience in Administration 
• Sound knowledge and understanding of Administration