Project Record Keeping Administrator (Issf Project) needed at Insurance Sector Education and Training Authority
Job title : Project Record Keeping Administrator (Issf Project)
Job Location : Gauteng, Johannesburg
Deadline : May 02, 2024
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PURPOSE OF THEJOB
- The key purpose of this role is to support the Project Service Provider in the Project Administration and Contract Administration of the Insurance Sector Student Fund (ISSF).
KEY PERFORMANCE AREAS – OUTPUTS
ISSF Project Administration 50%
- Keeping track of all Student records, Co – Funders and Partnership Contracts on the project
- Support the applications process with the employers once the Funding Window has been opened.
- Open an electronic file for all students on the system
- File all documentation related to the project
- File all reports on the learner details, number of learners and payment amounts paid and qualification and learner region.
- Prepare and check the SETMIS report for accuracy for submission to DHET.
- Provide information and documentation as required by DHET and internal and external Auditors.
- Support the project coordinator with travel and accommodation arrangements for all teams travelling in conjunction with the INSETA Travel desk.
- Coordinate the development and update of the online learner portal.
Prepare Contracts and award letters with the Project Coordinator 30%
- Induction will be provided on the details around INSETA contract preparation
- Use contract templates from INSETA and;
- Draft Employer contracts for the project coordinator
- Draft University MOUS for the Project coordinator
- Draft the TVET MOUs for the Project coordination
- Create a register of contracts for the division
- Track and monitor the signing of contracts between all parties
- Read all contracts and provider feedback to the coordinator on any anomalies within the contract that could prejudice INSETA
Project Coordination 10%
- Update and maintain the project dashboard of ISSF project progress.
- Ensure that all project files are up to date with all required, updated documents
- Preparing information for internal, DHET and audits
- Assist with Marketing of the ISSF project on social media
Stakeholder Expectation Management 10%
- Resolve employer queries and complaints in a manner that maintains the stakeholder relationships within the defined timeframes.
- Monitor and update the Student APP / website for the ISSF project
REQUIRED QUALIFICATIONS AND EXPERIENCE
Qualifications
Minimum Requirement:
- A relevant full qualification (NQF Level 5) in Project Management, Administration or another relevant area or similar is required.
Experience
Minimum Requirement:
- A minimum of 1 year experience in administration
- Requirement experience: Project Management, Record keeping and Administration
REQUIRED KNOWLEDGE AND SKILLS
Knowledge
- Minimum Requirement: Knowledge and understanding of the SETA environment.
- Preferred Requirement: Knowledge and understanding of Projects.
Skills
- Minimum Requirement: Attention to detail, ability to work under pressure and meet deadline under challenging circumstances.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now