About the job
Purpose

• The core function of the Administrator position is to process and manage allocated approved job cards with quotes and specs from the department (Style, Design and Procurement) specialist. This is done by using systems and technology to drive efficiencies within the Admin Team.
• The administrator ensures administration, and the financial process is followed. Stakeholders are kept informed throughout the process. In addition to the above, the Administrator assists in general support and project coordination within the Johannesburg office.

Key Responsibilities

• Manage a strong communication link, with both customers (Singita Lodge HOD), department specialists and suppliers, to ensure
• Deliver exceptional service that exceeds customers’ expectations. 
• Coordinate all allocated jobs once they have been spec’d and approved.
• Keep accurate financial records for jobs/projects (payment submission; reconciliations; AP & AR purchase orders; sales orders; invoicing).
• Coordinate and conduct admin tasks as required (within the office, procurement, stock, travel, and project admin).
• Administrative policies, procedures and process efficiencies are organised with a logical system tracking, progressing, and recording. 
• Provide support to the Team Leader and ensure this person is informed of job status.

Skills & Experience

• Minimum of 3 years of work experience in a Financial, PA or administrative role.
• A relevant diploma is preferable.
• Strong interpersonal skills (emotional intelligence).
• Excellent verbal and written skills.
• Good time management skills with a keen eye for detail. 
• Business acumen in working with finances and stock control.
• Computer literate – MS Office and accounting software (Pastel/Palladium).