Property Administrator (Accounts Receivable) Job at Prudent HR Solutions

Role Overview

• The Property Administrator will manage the administration of an assigned property portfolio, including lease administration, tenant accounts, collections, reconciliations, and cashbook processing.

Key Responsibilities

• Maintain accurate tenant files, lease records, and account information.
• Process tenant billing, invoices, receipts, adjustments, refunds, and account corrections.
• Ensure rental, recoveries, and statements are accurate and issued on time.
• Manage tenant collections, payment follow-ups, disputes, and account reconciliations.
• Maintain strong tenant relationships and resolve queries professionally.
• Monitor arrears, manage payment arrangements, and escalate overdue accounts where required.
• Process accounts payable transactions and maintain accurate vendor records.
• Perform cashbook processing and bank-to-ledger reconciliations.
• Investigate and resolve allocation errors, discrepancies, and reconciling items.

Requirements

• Grade 12 (Matric) required.
• Finance/Accounting qualification will be advantageous.
• 2–3 years’ experience in Debtors, Accounts Receivable, or similar finance administration role.
• Experience using SAGE for invoicing, allocations, statements, age analysis, and account maintenance.
• Strong debt collection and credit control experience.
• Property portfolio administration experience (tenant billing, collections, arrears, reconciliations) advantageous.
• MDA property management system experience beneficial.
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).
• Strong attention to detail, organisational skills, and ability to manage deadlines.
• Excellent communication skills with the ability to engage professionally with tenants and stakeholders.