Property Administrator – Retail Cape Town needed at Growthpoint Properties

Duties and responsibilities

• Draft offers and electronically forward copy of agreement of lease and tenant criteria documents.
• Follow up on outstanding lease agreements and on FICA documentation.
• Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents.
• Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements.
• Ensure correct loading of agreements on the system.
• Ensure the correct loading of debit orders.
• Open and up keep tenants’ files.
• Attend to lease audits.
• Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded.
• Assist Portfolio Manager and SBU as and when required.
• Advise meter readers of any changes.
• Assist with compilation of the monthly report packs.
• Assist with the budget process.
• Perform secretarial functions when requested.
• Assist with deposit refunds and returning of bank guarantees.
• Calculate annual and insurance rates adjustments for loading onto MRI.
• Prepare renewal sheets with information on current and budgeted charges.
• Prepare take back inspection reports and notify Building and Leasing Managers.
• Write housekeeping letters and reports.
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries.
• Weekly reporting on outstanding offers / leases / FICA.
• Monthly reporting on GLA / vacancy movements.

Requirements

Experience

• 2-3 years of experience in a documentation and secretarial environment or similar environment.
• Knowledge of leasing process and documentation will be an advantage.

Qualifications

• Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.