Property Manager: Residential needed at City Property Administration Ltd

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Job title : Property Manager: Residential

Job Location : Gauteng, Johannesburg

Deadline : April 14, 2025

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Facilitate/Manage Tenant Renewals.

  • Ensure existing tenant good standing are reviewed monthly for inclusion to renew their leases.
  • Contact tenants timeously to conduct approved renewals and have them uploaded to MDA,
  • Align renewal rentals with the budgeted/increased rental.
  • Build and maintain strong relationships with tenants.

Provide support to the leasing process.

  • Identify new competitors and offerings in neighboring buildings that could affect letting and vacancies at properties and communicate to relevant stakeholders.
  • Ensure adherence to CPA quality standard.
  • Provide support in finalizing the renewals within the portfolio.
  • Ensure all information on buildings utilized by Leasing team and prospective tenants are correct.

Maintaining of Building Standards.

  • Visit all vacant units as and when the unit becomes available to ensure that all vacant units are in a lettable condition.
  • Complete and sign off monthly building inspection forms.
  • Log jobs on repairs & maintenance system.
  • Manage and monitor the job report accurately and timeously.
  • Ensure that all inspection forms are completed and returned within 10 days of the vacate date.
  • Facilitate processes and projects between Engineering, Projects, and Maintenance departments (i.e. scope, preparation, documents, plans, designs, etc.).
  • Regularly visit the building to identify possible upgrades and new facilities.
  • Relocate tenants to more suitable premises if required.

Management of financial elements.

  • Provide input and manage the annual budget timeously and accurately.
  • Report monthly on variances, accurately and in time.
  • Review of arrears reports and support Credit Control department when necessary.
  • Address utility queries.
  • Ensure that the building staff allocation is correct on MDA, relative to the payroll report (Percentages only).
  • Provide input and manage the budget expenses in the committed time frames.
  • Review quotes and expenses to ensure effective spending in line with budget.
  • Investigate and implement cost saving initiatives.
  • Interact with the Accountants in terms of the rental forecast for the end of the Financial Year.

Ensure that all administrative functions are done timeously and accurately.

  • Ensure that leases/renewals drafted by Leasing are accurate.
  • Ensure that correspondence is sent to Filing for recordkeeping.
  • Meet with the tenants and facilitate the signing of the new lease/renewal agreements where applicable.
  • Follow up on outstanding leases/renewals for timeous upload to MDA.
  • Take the corrective actions stemming from Portfolio Manager instructions as per monthly portfolio and other meetings.
  • Attend the monthly portfolio meetings.
  • Sign invoices for accuracy and reasonability.

Oversee the work of the Administrator and other subordinates.

  • Mentor and coach, the subordinates as required.
  • Make recommendations to the Training Department in terms of suitable in-house training courses and training needs.

Customer care and building of relationships.

  • Portray a polite and professional attitude towards customers and contractors.
  • Responding to customer queries within an acceptable time frame.
  • Attend to customer care cases per the agreed upon SLA.
  • Facilitate meetings with tenants to increase the interaction and build the relationship.
  • Build and maintain working relationships with colleagues and service providers.

Requirements

Qualifications & Experience:

  • 3 Year business/property (e.g. BSC Property Studies) related degree preferred.
  • Estate Agencies Affairs Board Competency Certificate (NQF Level 4) required.
  • 3 Years of property management experience preferred.
  • Code 08 Driver’s license required.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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