Property Manager: Residential needed at City Property Administration Ltd
Job title : Property Manager: Residential
Job Location : Gauteng, Johannesburg
Deadline : April 14, 2025
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Facilitate/Manage Tenant Renewals.
- Ensure existing tenant good standing are reviewed monthly for inclusion to renew their leases.
- Contact tenants timeously to conduct approved renewals and have them uploaded to MDA,
- Align renewal rentals with the budgeted/increased rental.
- Build and maintain strong relationships with tenants.
Provide support to the leasing process.
- Identify new competitors and offerings in neighboring buildings that could affect letting and vacancies at properties and communicate to relevant stakeholders.
- Ensure adherence to CPA quality standard.
- Provide support in finalizing the renewals within the portfolio.
- Ensure all information on buildings utilized by Leasing team and prospective tenants are correct.
Maintaining of Building Standards.
- Visit all vacant units as and when the unit becomes available to ensure that all vacant units are in a lettable condition.
- Complete and sign off monthly building inspection forms.
- Log jobs on repairs & maintenance system.
- Manage and monitor the job report accurately and timeously.
- Ensure that all inspection forms are completed and returned within 10 days of the vacate date.
- Facilitate processes and projects between Engineering, Projects, and Maintenance departments (i.e. scope, preparation, documents, plans, designs, etc.).
- Regularly visit the building to identify possible upgrades and new facilities.
- Relocate tenants to more suitable premises if required.
Management of financial elements.
- Provide input and manage the annual budget timeously and accurately.
- Report monthly on variances, accurately and in time.
- Review of arrears reports and support Credit Control department when necessary.
- Address utility queries.
- Ensure that the building staff allocation is correct on MDA, relative to the payroll report (Percentages only).
- Provide input and manage the budget expenses in the committed time frames.
- Review quotes and expenses to ensure effective spending in line with budget.
- Investigate and implement cost saving initiatives.
- Interact with the Accountants in terms of the rental forecast for the end of the Financial Year.
Ensure that all administrative functions are done timeously and accurately.
- Ensure that leases/renewals drafted by Leasing are accurate.
- Ensure that correspondence is sent to Filing for recordkeeping.
- Meet with the tenants and facilitate the signing of the new lease/renewal agreements where applicable.
- Follow up on outstanding leases/renewals for timeous upload to MDA.
- Take the corrective actions stemming from Portfolio Manager instructions as per monthly portfolio and other meetings.
- Attend the monthly portfolio meetings.
- Sign invoices for accuracy and reasonability.
Oversee the work of the Administrator and other subordinates.
- Mentor and coach, the subordinates as required.
- Make recommendations to the Training Department in terms of suitable in-house training courses and training needs.
Customer care and building of relationships.
- Portray a polite and professional attitude towards customers and contractors.
- Responding to customer queries within an acceptable time frame.
- Attend to customer care cases per the agreed upon SLA.
- Facilitate meetings with tenants to increase the interaction and build the relationship.
- Build and maintain working relationships with colleagues and service providers.
Requirements
Qualifications & Experience:
- 3 Year business/property (e.g. BSC Property Studies) related degree preferred.
- Estate Agencies Affairs Board Competency Certificate (NQF Level 4) required.
- 3 Years of property management experience preferred.
- Code 08 Driver’s license required.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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