Proposal Coordinator Job at Hatch

• Hatch is currently seeking a dynamic and highly motivated Proposal Coordinator to join our global Client Action Team (CAT), supporting sales efforts in Africa, India, and the Middle East. 
• Our global team is experienced in business development, marketing and pursuit management, engineering, and project management. While our backgrounds are diverse our goal is singular: to help Hatch teams be more successful in their winning work efforts. 
• Based in Johannesburg, you’ll play a key role in shaping and supporting the proposal team’s goal of producing winning submissions. You’ll manage the administrative side of proposal development – from maintaining the SharePoint site and creating custom templates, to coordinating inputs/reviews, and overseeing final production.

As the successful candidate, you will: 

• Support the Pursuit Manager and Proposal Process Lead in organizing proposal kick-off meetings and co-facilitating ongoing proposal coordination meetings.
• Develop proposal outlines, draft standard content, format documents, and manage final assembly and submission.
• Facilitate internal reviews and ensure compliance with RFP requirements by providing an additional layer of quality control.
• Coordinate technical inputs and update/customize CVs, bios, project descriptions, and other proposal content.
• Track progress against the proposal schedule and follow up with contributors to ensure deadlines are met.
• Manage and maintain proposal files and databases using appropriate information management systems (e.g., SharePoint).
• Collaborate with the graphics team to develop tailored visual content.
• Support post-submission activities, including clarifications and additional documentation.
• Maintain and update libraries of supporting materials, including CVs, project sheets, images, and testimonials.

You bring to the role:

• A diploma or degree in Business, Communications, Marketing, or equivalent experience.
• 2+ years of proposal development experience, including at least 1 year of experience as a proposal coordinator.
• Exceptional writing skills with a keen eye for grammar, clarity, and consistency in editing and proofreading.
• Excellent organizational and time management skills.
• Proven ability to work under pressure and manage multiple deadlines.
• High attention to detail and a strong commitment to quality.
• A collaborative mindset and the ability to thrive in a team environment.
• Advanced proficiency in Microsoft Office suite.
• Familiarity with SharePoint, Adobe Creative Cloud (InDesign, Photoshop, and Illustrator), and CRM tools (an asset). 
• Working knowledge of the engineering, procurement, and construction management consulting industry (highly desirable).