REQUIREMENTS

• Grade 12. 
• National Diploma or equivalent qualification in Secretarial or Administration. 
• Project Management & Financial Management skills and experience (added advantage). 
• Valid Driver’s License. 
• Computer Literate (MSWord, Excel & PowerPoint). 
• Excellent interpersonal & communication skills. 
• Ability to display good telephone etiquette, always communicate effectively and to act with integrity and confidentiality. 
• Skills and competencies associated with vocation: adaptability, analytical thinking, empowerment, communication, leadership skills, presentation skills, conflict and stress management skills, negotiation skills. 
• A professional, hardworking, highly motivated, and selfdisciplined person with good organisational, interpersonal skills with the ability to work under pressure and meet strict deadlines. 
• 25 years secretarial experience at senior level within Local Government Authority.

DUTIES

• Provide a comprehensive Secretarial function for the Director’s: Office of the MM: Proper management and coordination of the Director’s diary. Composes and types routine letters, memoranda, reports, minutes of meetings, etc. Receives and screens visitors and telephone calls, takes messages, and schedule appointments. Sorts, opens and distributes incoming mail for the Director’s: Office of the MM. Schedules and arranges meetings and conferences and responsible for necessary travel arrangements. Proofreads and corrects prepared materials for correct grammar, format, completeness, and content. Establishes and maintains office files, logs, indexes, and other related records. Enters, retrieves, updates, verifies, and deletes information from electronic files. Takes minutes and recordings of meetings. 
• Supervises the General Worker / Cleaner. 
• Capture all Performance Management outcomes on the system and keeping of POE files. 
• Financial Administration related to purchase orders, processing of invoices and budget control. 
• Provide administrative assistance to the Director’s: Office of the MM. 
• Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time.