Functions / Responsibilities:

• Manage ReceivingProcedures
• Schedule deliveries taking into account loads & deliverycycles agreed with vendors as per the policy. Consultthe branch managerfor decisions on accepting/ refusing unscheduled deliveries.
• Control booking in & receiving procedures for all deliveries, including normal vendors,courier deliveries, STOs, direct deliveries & manual booking in when the system is off-line.(Ref: D_LG_GR_PR_COUR_V3_bw2008.doc.; D_LG_GR_PR_ST_V3_bw2008.doc, DLR_MC_PU_DD_VS_bw2008.doc)
• Ensure that laid down order-matching and validation procedures are adhered to.
• Ensure that all items are correctly scanned & counted& the correct reason codes for discrepancies selected.
• Ensure that all stock is correctly bar coded and correctly scanning.
• Ensure that correct proceduresare adhered to on all high-risk items, high value & high shrinkage lines prior to moving stock to the sales floor.(Ref. 1101/2007FVN)
• Ensure that Yard receiving proceduresare adhered to (Ref. 1101/2007FVN)
• Ensure that logisticinvoice verification takes place correctlyaccording to the laid down procedures now updated.
• Ensure that detail checking of stock receivedmust take place and all discrepancies are investigated
• Ensure that detail checking documentsare signed off and kept by securityperson in charge for recons
• Ensure that original vendor invoice and original POD is kept by the Receiving Adm, Clerk to be handed to the LIV clerk by end of day
• Ensure that the Receiver hands all Makro documentation to vendors before exit, via dispatch areas
• Ensure that a POD is printed from the GRN file for all stock received before sending to the sales floor
• All POD’s to be handed to the relevant department staff
• Ensure that pendingreport is printeddaily and cleared
• Facilitate & coordinate printing of barcodes
• Ensure that bar codes requiredfor received stock are printed & that no stock leaves receivingwithout accurate bar codes
• Ensure that the manual bar code book is signed off by the ReceivingManager or the Divisional Executive
• Maintain the barcode control for printing & issuing of barcodes.
• Ensure that unused bar codes are destroyed
• Ensure that the label printer for SET is controlled
• Enforce and MaintainSecurity Procedures
• Ensure that stock is receivedand then pulled through to the waitingarea
• Restrict movement of both store & delivery staff throughthe receiving area.
• Clear the waiting area as soon as possible so that the area is kept clean for the next supplier
• Ensure that detail checkingparameters are maintainedand updated on a monthly basis by the ReceivingManager in conjunction with the Stock ControlManager and the Risk Manager
• Manage and Coordinate Queries
• Ensure that queriesare dealt with immediately – before the POD is finalised.
• Liaise with replenishment manager,sales manager, DMs & the admin manager on problem areas, includingbar code problems
• Escalate bar code problems,vendor product code, article number & incorrectpack size/ units of measure problems to the buyers
• Maintain a head office query register/ electroniccopy for queries received from creditors’ department. Resolve queries within three days &return to creditors’ department
• People Management
• Induction of new employees
• Ensure new startershave completed the induction and orientation process within 12 weeks of starting date
• Line manager to assist HR in inductionof staff and facilitate orientation of staff
• Employment equity targets
• Ensure achievement of initiatives in support of store equity plan when recruiting for the department
• Recruitment plan in line with EE
• Identify EE candidates with potential for development
• Identify EE candidates for learnership programme
• Performance Management:
• Signed role clarityin place for each staff member
• Signed PDD’s in place for all staff members
• Conduct performance and development discussions on a bi – annual basis
• Maintain appropriate level of discipline
• Take appropriate disciplinary action
• Manage staff adherenceto working schedule
• Weekly PDR’s to improve staff morale
• Ensure staff is cross –skilledto ensure continuity of all functions
• Energy level improvement
• Manage time keepingand working hours
• Effective planning for weekends and festive season trading
• Manage Team Delivery based on performance plans
• Staff development and succession
• Ensure that the % is achieved for training and development plans
• Ensure that a succession plan is in place for individual departments
• Ensure Development plan is in place for all individuals
• Ensure % staff that have completed mandatoryCBTs are recorded
• Ensure % staff that have completed functional CBTs are recorded

Requirements:

Minimum Academic, Professional Qualifications & Experience required for this position 

• Matric
• Tertiary qualification in Retail Management or related with minimum of 2 – 3 years’ experience in a receiving management environment. 

Competencies:

• Evaluating problems
• Investigate Issues
• Creating innovation
• Building Relationships
• Communicating Information
• Providing Leadership
• Showing Resilience
• Adjusting to change
• Giving Support
• Processing Details
• Structuring Tasks
• Driving success
• Leadership
• Judgment
• Strategy
• Execution and Results
• Customer centered
• Talent
• Planning and Improvement
• Influence and Communicate
• Ethics and Compliance
• Adaptability
• Communication Skills
• Strong Administration Skills
• Planning , Organising and Control
• Knowledge of Store process
• Manage and Motivate staff member
• The position requires trust and honesty and that entails the handling of cash and/or finances, which includes but is not limited to, the handling, administering, processing and distribution of the Company’s monetary resources such as its stock in trade or merchandise.