Receptionist Umhlanga needed at Reddam House Helderfontein
Job title : Receptionist Umhlanga
Job Location : KwaZulu-Natal,
Deadline : June 03, 2024
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RECEPTION AND SWITCHBOARD
- Welcoming visitors to the College and redirecting them to requested person / venue in the College or administration wing.
- Keeping reception area and piazza neat and tidy.
- Answering phones and taking messages / passing on information / emailing messages to staff.
- Forwarding emails that come to reception email address on to relevant staff members.
- Signing for any deliveries and distributing post to relevant members of staff /departments.
- Liaising with staff regarding orders / deliveries / collections.
- Receiving prospective students/ parents/ staff to the College.
- Keeping an emergency contact list and procedures updated in Reception File.
- Assisting with large Public Relations events such as Open/ Information sessions.
ADMINISTRATION AND CORRESPONDENCE
- Assisting the Academic Head with IEB-related administration including entries, arranging IEB deliveries etc.
- Arranging teaching staff travel arrangements for conferences and workshops.
- Exam booklets – compiling booklets mid-year and end of year.
- Assessment Calendar – capturing dates termly.
- Reader – loading exams for cycle test and exams weekly.
- Co-coordinating between teaching staff and the Finance Department regarding charge-outs; claims and reimbursements.
- Typing and formatting the fortnightly newsletter and ensuring that it is uploaded to the app.
- Assigning telephone and printing codes for new staff.
- Checking cleaning and kitchen supplies weekly, ordering as necessary and handing out supplies to cleaning staff.
- Checking stationery cupboard weekly and ordering as necessary.
- Placing the weekly Spar orders.
INTERFACE WITH STUDENTS AND PARENTS
- Making telephone calls to parents on behalf of students.
- Managing the collection and return of Lost Property.
- Liaising with teachers with instructions from parents for pupils.
- Emailing teachers / admin staff with concerns/ requests from parents.
- Writing out exeat forms for students leaving school early.
- Controlling the parking decals for parents and students – this involves receiving requests from students to park on the school campus.
- Managing the Sick Bay – tending to students who are injured or are unwell; tending to wounds / injuries; keep an eye on students in the sick bay and providing TLC to sick children; keep sick bay area clean and tidy.
- Contacting the parents of sick or wounded students.
ESTATE DEPARTMENT ASSISTANCE
- Providing administrative assistance to the Estates Manager such as sourcing quotes; requesting Purchasing Orders etc.
- Logging maintenance requests and follow up on outstanding issues.
- Overseeing the College cleaners.
HR AND FINANCE ASSISTANCE
- Following up with absent staff to ensure that they log sick leave on Success Factors.
- Co-ordinating the College administrative staff holiday leave schedule.
- Maintaining the registers of staff development sessions and submitting to the HR Department annually
- Logging Purchase Orders and liaising with suppliers/ vendors for relevant documentation.
- Submitting staff claims to the Finance Department for reimbursement.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now