Job Description    
Minimum Requirements    
Education and Qualification:

• Matric
• Valid code 10 driver ‘s licence and PDP
• Knowledge of Distribution and Logistics Ability to work systematically.
• Ability to prioritize workload. Report writing and analysis

Experience and Training:

• At least 3 Years qualified experience in a manufacturing environment (FMCG)
• Experience in GPSTS and Garmins
• Excellent Microsoft office skills

Duties & Responsibilities    

• Administer and monitor the uploaded system route allocations on a daily basis.
• Liaise with drivers and customers throughout the day and note all comments and problems on a daily report that is sent to management after shift end.
• Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions.
• Where necessary, track down the driver and send the vehicle back to the depot.
• Follow up stationary drivers at the back door for more than 15 minutes.
• Manage GPSTS vehicle units, Garmins and GPST logins daily
• Report on actual kilometers vs GPS kilometers vs daily averages of previous month
• Report on any km route deviations on daily info transport and sales file daily
• Monitoring and reporting on transport logistics issues including speeding, harsh braking, route deviations and route plotting, pre-trip inspections.
• Route analysis and optimization route splitting to be done, monthly reduce km where possible
• Ensure vehicle utilization at maximum capacity daily
• Ensure route viability loaves per km, cpk ‘s, cpl
• Handle disciplinary investigation enquiries of drivers on logistics
• Effective Teamwork and Self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Crate controlling
• At start of shift, ensure all crates are stacked in the crate storage area
• Ensure a physical crate count is done every morning
• Ensure all 1s and 2s crates are charged out to the correct route
• Compare the physical count to the crate movement file and Dispatch count
• Investigate all crate transactions and report variances to Manager
• Compare your crate pool to JDE PI and crate report
• Compare crate slips to JDE transactions
• Obtain crate sheet variance report from Dispatch and compare to actual crate slips
• Ensure Dispatch KPI report matches the physical crate count.
• Ensure every route has a baseline per Customer per route reconciled monthly
• Ensure damaged crates are stacked in the container daily, recorded and subtracted from the pool daily
• Ensure crates that do not belong to Sunshine Bakery are segregated from Sunshine crates
• Initiate and arrange a crate collection when required
• Ensure dirty crates get washed weekly
• At the end of shift, report on crates available for Production
• Crate Administration
• Driver Debrief ensuring crate sheets are filled in correctly daily
• Check previous day crate sheets and call Drivers daily to follow up shortages and record variances
• Ensure Drivers complete a crate sheet for the next day with correct balances
• Add and update new customers on crate sheets and report on lost customers to Sales
• Reconcile a KPI report for damaged crates monthly
• Report monthly losses and gains
• All weekly and monthly reports to be emailed timeously
• Daily verbal communication with Drivers, Van Assistants and Route Controllers
• Daily communication with Dispatch and the Sales team
• Report any deviations or concerns to your line manager.
• Stock Management
• Verify stock handovers
• Ensure cages are locked
• Ensure stock that is pulled from production is signed for by dispatch clerk and production supervisor
•  Ensure stock is loaded according to company safety standards
• Ensure stock is loaded in such a way as to prevent damage to the stock
• On vehicle return, count returns and issue credit notes for the driver or customer when Returns Clerk is not present
• Ensure good stock returns are returned to dispatch cages
• Ensure damaged returns are moved to the damage container
• Transactional Duties
• Assist with transactional duties within the Dispatch department